Board Minutes for January 23rd, 2008

T: Our attempts to fix the card reader were not entirely successful so a work order was put in to get facilities to fix it. It is possible that this would mean that we would no longer have control over the card reader and in effect lab access. Though it might be possible to give them a list of people that we want to give access to. No matter who has control over lab access we will have complete camera coverage of the lab and our goal is to require an account to be able to use computers/resources of the lab so physical access will be less of an issue. G: A calender will be added to the CIF website, this will be used to list all events/meetings things of importance and will be able to send an email to floor@ when events are added/upcomming. G: A formal list of members with complete contact information will be compiled by Chair and Membership, as they both have versions. T: In order to not have to prune the list of squaretable accounts manually, accounts will need to be reactivated at some point after the end of each school year, contingent upon having a valid netid and password (being a valid university student/employee). G: The draft CIF AUP was not presented but will be as soon as possible, possible the next floor meeting (Friday the 25th) since it needs to be presented to floor in any case. Ch: An email has been written to send to Ian Marcuson in regards to his query about sponsorship but the contact info we have is out of date, Chair will get a current email address and send to that. G: There are pending applications to CIF and membership secretary is in contact with them. As soon as we and floor have chances to meet them votes on membership will take place as proscribed by standing policy. G: All standing items which pertain to amendments to the constitution will need to be formally presented to floor so procedures on amendments maybe followed. (The Friday the 25th meeting is the most likely date) G: The rest of the meeting was spent on creating an amendment for the constitution pertaining to housing and participation points as board feels that the current system needs to be revised. The system itself will be presented to floor at the floor meeting on Friday the 25th. -Respectfully Submitted Gabe Schwartz