Board Minutes for March 1st, 2009

  1. There will be a floor meeting this Thursday March 02, 2009
  2. There will be a vote to Change the housing point system PLEASE ATTEND THIS MEETING BECAUSE WE NEED AT LEAST 23 PEOPLE VOTING "YES" TO HAVE THIS AMENDMENT APPROVED...this was proposed 2 weeks ago by Bryan Jacobs, and it goes like this:
    • 4 points for each semester they have been a dues paying member of CIF with 2/3 or more of the total participation points for the semester.
    • 0.75 points for each semester they have been an active at the University with a maximum of eight semesters. Students will still be credited for semesters spent abroad. If a student transfers to the University from another college then he or she will be credited 1 point per semester at the other institution and may not receive credit for more than eight semesters total between the colleges.
    • 0.5 points for the winner of the Nauticock Award
    • Also, I have attached a copy of the new constitution with the change above in it (and a few others made by Bryan Jacobs). So please read it before the floor meeting. If you have any questions about the changes, ask Bryan Jacobs.
  3. Also, here is the version Sara Melnick brought up but was not proposed so will not be voted on:
    • .5 pt for a matriculated U of R student
    • 1 pt for a CIF member not on probation
    • 1 pt for paying dues on time (or a waver from the Sec/Tres due to financial reasons)
    • 1 pt for 100% floor meeting attendance (exception to this is if you have an excuse)
    • These points are awarded each semester
    • Can not get lower point w/o higher point.
      • eg: don't pay dues → No attendance point
      • on probation → No membership points
      • on academic leave → No points
So here are the minutes, they are long, so get ready:
  1. Dan
    • We should do a co-op event with CSUG
    • The Online Apps we have received so far are:
      1. Amanda Goodman
      2. Jay Slater
  2. Ashley and Andy
    • (Ashley) A U of R student named Dan Cooper Vince (description: has very short hair, goatee, wears a brown leather jacket, thin, looks creepy) caused a violent disturbance to one of our members during our recent Game Night (Feb 28, 2009) he is hereby banned off of the floor. If you see him on floor, you need to tell him to leave unless he is passing through on his Student Aid rounds. But also tell him to leave if he stays on floor for too long on his Student Aid rounds.
  3. Jay
    • The CIF member named Frank Yeung is hereby removed from being a member of CIF. He has attended zero floor meetings this school year and he has not responded to any of my emails or Facebook messages.
    • Probation Warning emails (this does not mean you are on probation, I'm just warning you because you are pretty close to probation) will be send out to members who have missed more than 3 Floor meetings without an excuse.
    • Stacey, I need to see you...you are not in trouble, in fact I have good news for you. :)
    • All CIF members who had to pay dues have paid. I am very happy with all of you with your dues...despite some of you paying them a day before they were due...even hours.
  4. Pi Day!!!!!!!!!! (outline made from all members of the board contributing, plus our guest adviser Beth Rose Marvin...remember, anyone is welcome to participate in a board meeting)
    1. So due to lack of timing, we have pushed back Pi day to April 14th, 2009 during the evening when teachers and students are free to throw pies!!!!...however, this gives us an interesting naming scheme....pi day can now be called (or implement the use of the concept) Pi++ day (++ is the "increment by one" command in programming languages)...this way we can express out geekyness/nerdyness even more! A possible tag line for Pi ++ day will be "The Cake is a Lie, The Pie is Truth" (Thought of by Jay, inspired from Portal) and "Because We Can" (also thought of by Jay)
    2. Things that need to prepared before the start of Spring Break:
      • Approval with the Sanitation Department at the U of R...this way we have a small chance of them letting us bake our own pies.
      • We need to find a charity...most likely it will involve raising money for Rochester charities that gives under-funded public schools new computers for the children to use.
      • We need to find co-sponsors...CSUG is one possible sponsor....Jay was also thinking of URSG and the Anime Club (I need to talk to you Micheal)
      • Event color theme.
      • We need to contact WRUR to see if they can provide us with a DJ
      • Figure out the price of a large tarp to throw pies at...because Event Support will charge us over $150 to put down their own plastic sheeting (I asked my manager at Event Support about this)
      • All board members should prepare a preliminary budgeting form for Dan to present at the Tower's Council meeting this Thursday March 5th, 2009.
      • A T-Shirt Design (even though this can be postponed until right after break)
      • A room reservation for the May room, not Hirst (Flag) lounge via Event Support.
      • We need teachers, please, email them.
    3. Things that need to be done after Spring Break.
      • An actual budget
      • Committed volunteers for this event.
      • Flyer and poster designs made, copied, and posted all over campus.
      • Make sure that Weekend Highlights gets our event!
      • We need to buy food materials for this event.
      • Figure out event specifics like will we just have pie throwing, or will there be other things like video games and dancing and whatever......