Board Minutes for September 1st, 2014
- Goals
- Use aliases (the chair email, the logistics email, etc.) for official emails
- Redirections to it for now, might change in the future
- Improve public image
- Prepare for transition
- Notes for future board
- Encourage more attendance at board meetings – especially sophomores
- Things to pass down – contacts, challenges, goals, etc.
- Have this down by a full meeting ahead of time (3rd to last meeting)
- Also amp up the number of events off of CIF
- Like opening up the Ghost Stories and S’mores event to the public
- These are the goals decided upon by the CIF Board
- To help improve our public image, we should do a bunch of cosponsored events
- MIF – CIFMIF SwissMiss Extravaganza
- Drama House – Tech of Drama event
- Green Space – E-waste, crafts fair, etc.
- URSGA – One shot D&D event (maybe)
- Maybe 4 per semester?
- Kyle needs to sign up on CCC for reserving spaces
- Frank will fix the problem for Kyle
- Professionalism
- Jokes will be removed from the minute notes by request of CIF membership
- Alan will add them at the end of the meeting minute notes instead starting next set of notes
- Lamps
- $65 has been allocated
- List will be compiled by next board meeting
- Budget Report
- Many of these are the most we are willing to spend on these events – there may be less or in some cases more
- List of duties for each position
- These will be compiled and sent out by Kyle
- Upon request these will also be given out by either Kyle or Alan
- Participation points Google Doc will be created by Alan
- Nate will integrate this into Panel
- Caitlin contacted Karen Ely
- The meeting is scheduled for October
- Caitlin needs to bring history for suites and such
- She also needs to bring off-floor members – Kyle, for example
- If we can hold our fourth suite for four years then it is ours
- Seems to be some miscommunication
- Kyle will contact Terry to figure out when we lost the center doubles
- Due to a miscommunication, we lost the fourth suite
- Paint for lab floors?
- We could take the floor problem to Reslife
- Alternatively we could get this done by getting tiles from Home Depot
- If so, then Caitlin will bring up CIF getting reimbursed by Reslife
- Another table would be nice as well
- Floor Meeting Topics
- Lab is open
- Activities Fair
- We will bring a table if need be
- The poster will be updated tomorrow at 10
- Dues will be due at the next floor meeting
- So either the 12th, 13th, or 14th
- Floor meeting times
- Nominations for appointed positions
- Committee sign up
- Tech Seminar
- First Game Night
- Lab accounts
- Seabreeze trip – currently 2 cars going
- Participation points – 17 with 6 from committees
- One each for attendance, food, decorating, clean-up, and planning
- What each of the committees does
- Possible changes to the constitution
- Events for the future
- Getting paper for quote board and event schedule
- Committees:
- Pantheon of Cleanliness
- What went well:
- Kitchen was clean
- Wasn’t a box of moldy dishes at the end of the year
- Kept track of people
- What didn’t go well:
- People didn’t take back dishes
- Maybe because people considered them CIF property
- People should label items that are theirs
- As should CIF with their property
- General public/suite cleanliness
- What we can do:
- Labeling property
- Address it at floor meeting
- If it happens too much, remove items from the public
- Points for cleaning up instead of bringing food for things like CIFgiving – monitored by members of the PoC
- Mention that keeping suites clean is a good thing
- Next Group
- Tech Staff
- What went well:
- Putting minutes up online
- What didn’t go well:
- Didn’t need too many people to do anything – it didn’t seem like there was a real position
- Alerting about future events
- What we can do:
- Bring up things that floor wants done
- Possibly have tech staff members come up with projects they want to do
- More people helping with seminars
- Maybe a hint of self-betterment in there
- Next Group
- ZDC
- What went well:
- Administrative things
- Taking pictures
- Updating Facebook
- Implementing getting points for decorating
- What didn’t go well:
- Having a list of people available
- Points logistics
- What we can do:
- Start having themes decided further ahead of time
- Templates of common game night themes
- Next Position
- King of Games
- What went well:
- Putting sticky notes on games for game nights
- What didn’t go well:
- Nobody really used the sign out sheet
- What we can do:
- For sticky notes, make sure you at least alert the KoG when changing games out and such
- Have a video game sign out sheet that one has to sign before they can play games
- Next Point
- New point system critiques
- While designed to get people to participate for the entire year, it seems punitive to some
- Also brings up concerns as to whether or not events count as committee points
- A possibility here is to add a committee point if your event falls under that committee’s domain
- Possibly leaving things up to committee head’s discretion
- Maybe have committee heads distribute points based on general participation
- Bounty board idea
- Leveling/Guild system
- Final Verdict – 18 points and Committee heads will set up a bounty/quest board for points