January 20th, 2019

In attendance: Tommy, Dan, Lucas, Josh Coppola, Austin, Jason, Lloyd, Andrew S, Isabel, Josh Hyde

• Constitution quizzes completed and will be hung on Tommy’s wall (Tommy)
• Transition of power things; pertinent documents will be uploaded to Google Drive in the folder
  • Set up participation point spreadsheet, dues & budget, housing info preparation
• First tech seminar planning should happen soon
• Weekly tech talk after floor meetings (Tommy)
  • Anyone can give a brief talk about an interesting tech-related thing and anyone who wants to can attend (Josh C)
  • Could expand topic to non-tech discussions as well? (Austin) – no projector to present
  • Could set up projector again (Josh C) – could use it as a jumping-off point to become a larger tech seminar if it’s interesting (Jason)
  • Could help keep people more involved (Tommy) – could get participation points for presenting one; proposed at today’s floor meeting and starting next meeting (Josh C)
  • Doesn’t need to be strictly tech related, as long as people could be interested
  • Could have a sign-up sheet during the floor meeting to give a talk after the meeting so people don’t clash trying to take the slot (Josh C)
• Ideas for future tech seminars?
  • Could hold them on non-weekends? (Dan) – Friday might not garner much participation after a week of classes (Josh C)
  • Try to see if more people are interested in helping out besides tech directors (Josh C)
  • Could use people able to help out with Unix for tech seminars (Josh C); could send out email to find people (Lloyd is interested)
  • Suggestion box for things like tech seminars; could be a physical box in the core (Josh C)
  • Could have general box for board suggestions in general and go through it at meetings (Andrew); easier than using an online form (Josh C, Jason)
  • Good dates for tech seminars? Give at least two weeks ahead of time for flyering (Josh C) and booking the room (Andrew)
  • Not this weekend or next weekend (too close/Winterfest); weekend Feb 8-10 (Tommy)
  • Advertise to CS and data science undergrad councils (Austin)
  • Gonna make some posters :3c (Lucas)
  • Proposed 3 pm, Sat Feb 9 (Tommy & Austin)
  • Unix was in Douglass 401 last semester; Douglass is probably the best building choice; going to go for a 4^th floor Douglass room again, hopefully 401
• New appointed positions at the start of spring semester from old precedent
  • Proposed: sysadmins, lab lord (Tommy)
  • Zombie defense corps (ZDC): decorating the core
  • Get a second paparazzi (Josh C)
  • Let people nominate at floor meeting (Andrew); board ultimately chooses positions
  • Multiple people as lab lord (Austin); don’t grant participation points for it until after the semester to ensure that they contribute (Isabel)
  • Sysadmin: Promote someone that would already be helping to admin position; could have multiple sysadmins (Josh C) – don’t let them have access to everything (Austin) i.e. lab access, website, mailing list
  • Austin & Josh are redoing a lot of the broken systems so breaking code is not a huge worry; could just give blanket access but have sysadmins let board know before acting
  • Could be just trivial things like restart servers (Austin) – could be a slippery slope (Josh C) – will be a sort of ‘test run’ for this semester (Jason) – people in this position are ideally ex- or future tech directors anyway so there shouldn’t be much concern (Andrew)
  • Can get people now without necessarily having them do anything yet (Josh C & Isabel)
  • Rename ZDC: make sure flyers get put up (Josh C); put decorations up (Isabel); could split into two positions (Josh C)
  • Not much incentive for holding the decorations position since just decorating normally grants more points (Andrew & Josh C)
  • Flyering manager/flyboy: bonus points granted for all flyers being done 24 hrs before the event, on top of points granted for flyering themselves (Jason) – “double dip” on points so it’s granted twice (Tommy)
  • In summary: kitchen goddess, lab lord, change ZDC, sysadmin (Tommy)
• Non-board dismissed; board has discussed participation points & plans for after floor meeting
• Contribution points proposed (Josh C); bring up at next floor meeting (Andrew & Dan)
• Probation meeting publicly discussed for next week (Tommy)