August 29th, 2021
Board Meeting
Casey A’Hearn, Emersyn Harris, Craig McIlwrath, Keegan Matthews, Joshua Coppola, Lloyd Page, Ryan O’Dell, Bailey Rike, Ronin Ross
- Tech directors need delegated emails, will have to make a meeting with Tony
- CIF Email may need an updated password, as it has been 2½ boards since last change, Lloyd will take point
- Past board members must set up a meeting with new board members
- SIH
- Four Main Categories + Leadership Training
- Programming: needs 2 programs for the fall, 2 for the spring
- Membership involvement: don’t worry about it
- Membership retention and recruitment: should be easier since the pandemic has lifted
- Community service: printers, the CIF lab and tech seminars
- Leadership:
- President must be at 75% of meetings
- meet with advisor,
- connecting with and working with the leadership ambassadors (a new group that could give us money) every month with strings attached
- at least 3 board members must attend leadership training, leadership transition process in the spring
- 25% of our group encouraged to participate in the Medallion program by April 1st, CAN GET A STAR
- We are getting $100 a semester, works like club budgets but for Reslife (looking to increase or decrease as needed)
- Chairs needs contact the advisor to meet with Reslife contact to discuss…something, unknown objectives of the meeting (preferable that both chairs go)
- E3 went well, can be used as a model for the future E3 events
- Higher ups want increased collaboration between CIF and other groups on campus
- Specific talks with the UHC and Esports club for CIFX talks and possibly a late semester trip
- Collaboration between Eboard positions to do the spreadsheets and the possibility of consequences for missing dues and the participation points
- Define our goals at the event planning meeting and movie nights
- Recruitment
- Update advertising materials
- Rolling admissions in a less conspicuous location on our website, stickied application link in the Discord for accessibility, link for lab access form pinned as well
- Increase foot traffic on our floor
- Incentives: same as last year
- Programming
- Use tools as necessary (IE Google Calendar), open board meetings should be advertised and encourage non-board members to participate
- Possibly move the suggestion box to the general on the Discord, bring back the physical suggestion box on the floor (anonymity optional)
- Contacts
- Keep the Gmail and the Discord updated as far as memberships status goes
- Specify what the membership change occurs in the Gmail, nobody should be decreasing membership in the Discord
- Encourage emails over Discord for membership stuff
- Change “mailing list” title to “friends”
- Update the Website Board
- Needs to Happen
- Lloyd will mentor Craig on this
- Participation Points and Dues
- Dues will remain at $25 for the semester
- Unknown about the Reslife matter as far as an additional revenue
- Participation Points Requirement: 20pts
- Non-voted Positions
- Appointed positions will be discussed at the next floor meeting
- Keeping all positions save for Hall Council Rep and Paparazzi (paparazzi will be rolled into the Social Czar position)
- Punishments for the Past Quota Violations
- Probation meetings handled on a case-by-case basis
- There will be a probation meeting for one on-floor member to be handled over next week’s meeting
- 5 events as of August 29th
- Interviews
- Starting Sunday, we will be open to scheduling interviews in done with the default being in person, though we will have the option of online interviews if needed.
- At the moment, we have one official applicant, with two possible additional ones to be scheduled at a later date.
- Last Night’s Game Night
- Better than Covid-era game nights, not as good as pre-pandemic conditions
- There was limited advertisement and extremely short notice, so all things considered, this was successful
- Themed game nights are back in discussion, will be tabled until further notice
- Event meeting will be done on Saturday, September 4th at 1pm until dinnertime or until we finish; this will be open to everyone
- Constitution
- We are discussing updating the Constitution! Contact board if you are interested in reading it!
- New Channels