August 29th, 2021

Board Meeting

Casey A’Hearn, Emersyn Harris, Craig McIlwrath, Keegan Matthews, Joshua Coppola, Lloyd Page, Ryan O’Dell, Bailey Rike, Ronin Ross

• Tech directors need delegated emails, will have to make a meeting with Tony
• CIF Email may need an updated password, as it has been 2½ boards since last change, Lloyd will take point
• Past board members must set up a meeting with new board members
• SIH
  • Four Main Categories + Leadership Training
    • Programming: needs 2 programs for the fall, 2 for the spring
    • Membership involvement: don’t worry about it
    • Membership retention and recruitment: should be easier since the pandemic has lifted
    • Community service: printers, the CIF lab and tech seminars
    • Leadership:
    • President must be at 75% of meetings
    • meet with advisor,
    • connecting with and working with the leadership ambassadors (a new group that could give us money) every month with strings attached
    • at least 3 board members must attend leadership training, leadership transition process in the spring
    • 25% of our group encouraged to participate in the Medallion program by April 1^st, CAN GET A STAR
    • We are getting $100 a semester, works like club budgets but for Reslife (looking to increase or decrease as needed)
  • Chairs needs contact the advisor to meet with Reslife contact to discuss…something, unknown objectives of the meeting (preferable that both chairs go)
  • E3 went well, can be used as a model for the future E3 events
  • Higher ups want increased collaboration between CIF and other groups on campus
    • Specific talks with the UHC and Esports club for CIFX talks and possibly a late semester trip
  • Collaboration between Eboard positions to do the spreadsheets and the possibility of consequences for missing dues and the participation points
    • Define our goals at the event planning meeting and movie nights
  • Recruitment
    • Update advertising materials
    • Rolling admissions in a less conspicuous location on our website, stickied application link in the Discord for accessibility, link for lab access form pinned as well
    • Increase foot traffic on our floor
    • Incentives: same as last year
  • Programming
    • Use tools as necessary (IE Google Calendar), open board meetings should be advertised and encourage non-board members to participate
    • Possibly move the suggestion box to the general on the Discord, bring back the physical suggestion box on the floor (anonymity optional)
  • Contacts
    • Keep the Gmail and the Discord updated as far as memberships status goes
    • Specify what the membership change occurs in the Gmail, nobody should be decreasing membership in the Discord
    • Encourage emails over Discord for membership stuff
    • Change “mailing list” title to “friends”
  • Update the Website Board
    • Needs to Happen
    • Lloyd will mentor Craig on this
  • Participation Points and Dues
    • Dues will remain at $25 for the semester
      • Vote Unanimous in Favor
    • Unknown about the Reslife matter as far as an additional revenue
    • Participation Points Requirement: 20pts
      • Unanimous in favor
    • Non-voted Positions
      • Appointed positions will be discussed at the next floor meeting
        • Keeping all positions save for Hall Council Rep and Paparazzi (paparazzi will be rolled into the Social Czar position)
      • Punishments for the Past Quota Violations
        • Probation meetings handled on a case-by-case basis
        • There will be a probation meeting for one on-floor member to be handled over next week’s meeting
        • 5 events as of August 29^th
      • Interviews
        • Starting Sunday, we will be open to scheduling interviews in done with the default being in person, though we will have the option of online interviews if needed.
        • At the moment, we have one official applicant, with two possible additional ones to be scheduled at a later date.
      • Last Night’s Game Night
        • Better than Covid-era game nights, not as good as pre-pandemic conditions
        • There was limited advertisement and extremely short notice, so all things considered, this was successful
        • Themed game nights are back in discussion, will be tabled until further notice
        • Event meeting will be done on Saturday, September 4^th at 1pm until dinnertime or until we finish; this will be open to everyone
      • Constitution
        • We are discussing updating the Constitution! Contact board if you are interested in reading it!
      • New Channels
        • Unanimous Vote in Favor