November 7th, 2021

11/07/2021

Board Meeting Attendance: Craig McIlwrath, Lloyd Page, Keegan Matthews, Josh Coppola, Ryan ODell, Casey A’Hearn

• Recap of Events
  • Minecraft Night had very good attendance
    • At its peak for the 5^th, we had about 10 people on at a given time
    • This included members from AIF and alumni
    • Not much to change
  • Tech Seminar
    • Significantly improved attendance, with 5 people there as opposed to the past two where attendance was nonexistent
    • Attendance was brought via verbal communication
    • It was mostly interaction, less focus on the slides; this improved the flow of the event, all around well received
    • Craig says it was the best tech seminar he’s given
  • Keegan has reached out to all individuals who we were concerned about for participation points
• Tech Updates
  • Back up server coming soon to a theater near you
• Email from Leadership Programs
  • A representative from the Presidents’ Council will be sitting in on the board meeting for the 14^th
• Night to Code
  • That will be this Wednesday, November 10^th
• Esports Smash Night
  • No planning for us required
  • On Friday, November 12^th
• Game Night November 13^th
  • Posters will be printed tonight
  • Keegan will be poking the poster boys to get those out ASAP
    • They will be needed to go out 5 for Douglas/Wilco, 2 for mail center, 4 for Jackson court, 5 for tunnels, 4 for engineering quad
  • Ryan talked to the President of URSGA
    • Provided we give them two weeks’ notice, they are interested in a co-sponsorship
    • We will likely be doing it on December 4^th ideally
    • Ryan will bring this up to their president, and will contact us when he receives word back

• CIFsgiving
  • We have two weeks before that happens
  • CIFsgiving will operate as a potluck
    • Typically, we have an alum cooking the turkey, and from there some percentage of the membership provides food
    • Everyone must bring some sort of dish
      • We highly encourage people to cook it themselves
      • Stuff that can be made before it should be made before
      • 1pt for store bought food, 2pts for cooking food
    • Vote for an opt-in to sharing the food; the points will be unaffected by if you opt in or not (if you bring for yourself, you’re only allowed to eat your own food, but if you bring for everyone then you can eat from the potluck)
      • Unanimous vote
      • Further unanimous vote for it to be called “The Lloyd System”
    • We’ll be reaching out to AIF to allow us to use their kitchen here
    • Turkey
      • We will be reaching out to alumni about a turkey or to members about that
    • Alumni Attendance
      • If an alum is coming and they don’t have a room to sleep in, then they should reach out to the suite that they live in before arriving
      • Vote on alumni being allowed to come
        • Unanimous in favor
      • Weather permitting, we will try to be doing it outside; if not, then we will adjust accordingly
  • Elections!
    • We will be sending out vote nominations next week at the floor meeting
      • There will be a three-week period nomination period then afterwards
    • Elections will be occurring on the 5^th of December
  • Things to Do
    • Keegan- Organize the poster boys and talk to Julianne about housing stuff
    • Ryan- Registering the tech seminar and talking to the President of URSGA about a co-sponsorship for a game night on the 4^th
    • Lloyd- Poking alumni about CIFsgiving
    • Craig- Work on the backup server
    • Casey- Working on the posters and getting ready for the elections
    • Josh- Helping Craig with the backup server and printing flyers