September 19th, 2021

Board Meeting Attendance: Ryan ODell, Craig McIlwrath, Lloyd Page, Casey A’Hearn, Keegan Matthews. Dan Cohen, Sarah O’Connor, Liam Hainsworth, Emersyn Harris, Ronin Ross, Joshua Coppola

• Budget
  • Vote on the Budget
    • Unanimous in favor
• 09/18 Game Night
  • • Was successful for the post-pandemic conditions, not to pre-pandemic levels
    • Will need to make flyers more accessible/lean on the fly boys to get this taken care of
      • They need to go up faster in any case
      • Flyers for the four of the Quad and the Tunnels did not go up at all, will need to be done
  • Tech Seminar
    • Flyers will have to go up immediately
    • Michael, the SIH advisor, can offer assistance in putting the flyers up
      • Casey will be contacting him immediately
    • The old tech seminar flyer template will work here
  • Meliora Weekend Game Night
    • Casey won’t be there, but will attempt to cover the design for flyers for the game night
  • Weekend Highlights
    • Ryan will resume the practice of sending out weekend highlights
    • Minecraft night, tech seminar, literally anything short of the board and floor meetings will be on there
    • We will also be including the CIFX Talks in the weekend highlights
  • Minecraft Night
    • Craig will update the server

• Collaboration
  • The Videogame Development club is in the process of changing their eboard, so it’s unknown when they will be able to offer collaboration
  • We have contacts with URSGA for collaboration (Ryan, Sarah, and Liam are all possible leads)
    • Co-sponsorship for the game night on Halloween is a possibility, will need to reach out
  • Late Nights still in existence, could be another option for collaboration, Ryan will reach out
• Fire Training
  • There’s a fire training session on Friday at 3pm
  • Keegan Matthews has agreed to see it done
  • The smores event can be scheduled
  • Will circle back to it at the floor meeting if anyone else wants to do it
  • October 1^st at 8pm is the expected date and time for the event
• Tech Updates
  • The color printer is still being problematic
    • Lloyd and Josh attempted to take it apart, were unsuccessful thus far
    • They will look into YouTube videos to see if there’s anything else to be done to salvage it
    • If they are unsuccessful there, it will likely then be beyond salvaging
  • Facilities moved ahead on fixing the leak
    • It’s unclear about when they’ll move on fixing the outlet
    • In the near future (tomorrow,) we will be losing access to the lab. We must move immediately to clear out that which we need from the lab, post-floor meeting.
  • Constitution Protocols
    • We need to have 75% of all membership to pass the constitution
      • That’s roughly 21 people total
    • We will have to make ballots
    • If this fails, we will have to re-propose it as an amendment or alternatively we could leave it up to the present membership
      • This will be 66% membership as required, with a simple majority required
    • Start by going over everything, then procedural vote on how we’re voting on this, then finally vote on the constitution itself
    • Failure to reach quorum will likely mean that we revisit it in the Spring Semester
  • Appointed Positions Meeting
    • Flyer Boy- Ronin Ross
      • Objectives: Facilitate that all flyers get put up, either with Sophie (the other fly boy) or by other members of CIF
    • Social Tsar- Emersyn Harris
      • Objectives: Manage the Facebook page, create an Instagram page for CIF, connecting with other groups on campus, taking photos