September 4th, 2021

Board Meeting Attendance: Keegan Matthews, Josh Coppola, Casey A’Hearn, Emersyn Harris, Craig McIlrwrath, Ryan O’Dell, Lloyd Page, Elana Elman

• Co-sponsorships
  • Esports- Emersyn is in touch with the esports board to possibly do a collaboration with the Super Smash Bros people
  • Other SIHs- We will continue to attempt to collaborate with other SIHs, though they appear to be something of a wild card with getting them over to Jackson Court
    • We actually have contact with Lillac this time around, they could be an option for collaboration pending on the strength of their membership and how active they are
  • Esports and SIHs
    • Emersyn proposed that we do a combined SIH and Esports Super Smash Bros tournament in November, will discuss in the future
    • It has been approved, will preferably be done on a Friday, Esports will take lead on this one
  • Wicmic- Unsure about the degree to which we have contacts there, if we don’t then we will have to reconnect with them for the CIFX talks and other events
  • Google Student Developers- We will be looking to possibly working with them, though nothing is certain yet
  • Video Game Developer Club- Still fairly uncertain about their numbers, they will be a group to keep an eye on for co-sponsorships
    • Game Jam could be an event that they could be perfect for co-sponsorship
  • Undergraduate History Council- UHC has agreed to co-sponsor a CIFX talk, possibly future cooperation in the future
  • Other SIHs- We will continue to attempt to collaborate with other SIHs, though they appear to be something of a wild card with getting them over to Jackson Court
    • We actually have contact with Lillac this time around, they could be an option for collaboration

• Makerspace and 3-D Printing
  • Reach out to Rettner for a possible 3-D printing event
  • We will need to make contact with Makerspace about collaboration
  • Also will need to gauge the interest in this prospect at the floor meeting tomorrow
• Other Undergraduate Councils/Groups
  • Ryan proposed that we propose on the floor meeting tomorrow that we reach out to members if they have contacts in other groups

• Movie Nights
  • This will be dependent on when we can have access to the lab, and if we can’t have access to the lab in the foreseeable future, we will be unable to
• Scheduling/ Events we want to do
  • CIFX Talks- Josh proposed that we potentially have CIFX talks after the floor meetings, pending on how many people sign on for the CIFX talks
    • A lack of people doing them could mean that we don’t do CIFX talks after every single meeting
    • Staying on days that we have board meetings on weeks we don’t have floor meetings, 9pm-10pm
    • Specialty CIFX will be TBD
  • Tech Seminars
    • Tech Seminars will be once a month at the discretion of the tech directors
    • They will be the off weeks from the game nights
    • Perspective Dates
      • September 25^th
      • October 23^rd
      • November 6^th
      • December 4^th
    • Example of topics include internet security/privacy
  • CIFsgiving
    • Date will be the 20^th of November in the early roughly 3pm
  • Night to Code
    • Would like to bring them back, will be members only until the lab is open
    • Thursdays before game nights at 8pm until people no longer have the desire to work on their projects
  • Minecraft Night (possibly being revived)
    • Need to have the Minecraft server updated, Craig is on it
    • Will be on Friday nights on the weeks of the Tech Seminars at 8pm
    • Don’t need to advertise it, it’ll be a chill event
    • Won’t be one in December
  • Don’t Freeze Together
    • Date will be the 3^rd of December at 8pm until late
    • We will need to ask at the floor meeting for people willing to be fire trained
  • Game Nights
    • Game nights generally will be on a Saturday at 8pm
    • 1^st Game Night will be the 18^th of September
    • October 2^nd will be another game night
    • October 30^th will be our Halloween game night
    • November 13^th be another game night
    • Themed game nights will be making a reappearance after
  • Casual event will be during reading week, members only and members driven; it will be like a study break, very informal
    • This will be revisited at a later meeting
  • Game Jam
    • 24hrs starting at 2pm on Friday until 2pm the next day
    • October 8^th-9^th
    • Talk to members for tomorrow’s meeting
  • Meliora Weekend
    • Friday night smores
    • Game night Saturday night
    • Alumni Outreach- we will need to get a Facebook group, with a QR code for people to join
      • This will correspond with the meeting tomorrow with the appointed positions
      • Mostly we’ll be relying on alumni to reach out to alumni, though Discord and the Facebook page will be handy for our direct outreach
    • CCC Page
      • All members have been theoretically accounted for (still some issues with Josh’s CCC and Lloyd’s CCC)
      • We are reregistered
      • Member list will have to be updated
      • Advertising events- we should put them on CCC, as well as Discord and proper flyers like in the past (black and white as well as color flyers)
        • We will have to purchase toners in the near future
        • Talk to Tony about getting a colored printer next Friday
      • Appointed Positions
        • Points per month
          • 1pt for good job
          • 0.5pts for an average job
          • 0 for a bad job
        • We will discuss more about this tomorrow
      • Application
        • Return of “How did you hear about us” question seems very likely, so as to figure out what advertisement works vs what is less effective
        • Will tweak it more as needed
      • Interview and Probation Meeting
        • Interview: Tomorrow at 7:30pm there will be an interview
        • Probation Meeting: Tomorrow at 8pm
      • Program with Makerspace and
      • Announcement
        • Approved announcement from Ayiana for studio X announcement
      • Name Tags
        • Will put out a poll to figure out a theme for nametags, to be discussed tomorrow at the floor meeting
        • Emersyn’s mom is willing to make the nametags for us
      • Goals for the Semester
        • The first goal will be to get events happening again to a similar cadence to pre-pandemic levels
        • Second goal will be restoring attendance to somewhat similar pre-pandemic levels
        • The lab will hopefully be utilized more frequently when possible as well as the VR stuff being further incorporated
        • We would like to reevaluate recruiting practices and application interview processes, updating the numbers of members along associate, full, etc. status
        • Tech Directors- restore the card reader, migrate the servers away Cent-OS8
        • Maintaining our responsibilities to the E4E