January 17th, 2020
Present Board: Liam, Josh, Jack, Lloyd, Casey
Present Members: Isabel, Eresh
Dues and Participation points
-
- No reason to deviate from $25 and 20 points – Lloyd
- 22 last semester
- Usually large gap between 15 and 20 points anyways – Josh
- Two people last semester who could have met quota but were too fatigued to meet it – Jack
- Moving down to 20 makes it more attainable – Lloyd
- Tangent: Points have been down to 10 in 2010ish – Josh
- Proposed to move down to 19 – Isabel
- Similar number but perceived to be more attainable because of the difference
- 20 is attainable, lower than 22 making it possible to ascertain interest from there – Casey
- Want to find the threshold at which people would have kept going – Lloyd
- Emphasize in emails the point values on – Josh
- People low on points also may ignore emails – Jack
- Reiterating will drive home its importance – Casey
- Another board to put up point opportunities around – Jack
- Also put other events and bulletins – Isabel
- Support from Josh
- Decision on 20 points for quota
- $25 has worked in the past
- Donât want to lower it because of lab expansion
- No complaints on amount heard
- Decision on $25 for dues
- Still having usual meeting on Sunday (8pm)
- Budget due in 3rd scheduled board meeting
- Will look at old budgets to create it – Liam
- Need to look at amount budgeted vs spent on formal game night
- May want more food, especially considering more members now – Isabel
- Interviews
- Questions for interviews? – Casey
- Document exists in drive – Isabel, Lloyd
- Access in CIF drive
- Current interview questions:
- Why are you interested in CIF?
- What will you bring to CIF?
- What are your technology interests?
- Do you check your emails?
- Discussion about levels of membership
- Discuss levels of membership in more detail – Casey
- Support from Josh
- More detail into each separate levelâs responsibilities – Casey
- Get a commitment to check email and stay involved – Josh, Lloyd
- Discuss mailing list as a level of membership
- Club involvement
- Donât describe full as best / associate as âdo nothingâ option
- Talk about possibilities
- Lab accounts allow access to the lab and thus access to movie nights if show up during one
- Cannot advertise movie nights in any way, but people can bring friends
- Construct a discussion around it?
- Probably not, stick with current system
- Construct a discussion around it?
- Remove level of technology experience question in interviews
- Getting an idea of what applicants are like – Casey
- Make sure they will be respectful to other members
- Emphasize that associates should attend something? – Jack
- Canât make people come, but can suggest – Josh, Casey
- Make a guideline of how many events attended would typically correspond with each level of membership
- Donât go into detail about the participation points beyond fact that quota exists
- Tangent: Recording associate participation points
- Back end only
- Harder for associates to get participation points, make sure to remember if considering someone for full membership – Jack
- Increasing transparency
- Lab
- Can publicize schedule for lab features/planning – Jack
- To-Do list that is public facing – Josh
- Agenda and Roster public facing – Josh, Lloyd
- Budget public facing – Lloyd
- Not much for logistics
- Housing points already to be made public
- Roster through seeing other lab accounts – Jack
- Can filter by membership – Jack
- Should keep roster in another form – Josh
- Google groups to streamline emails – Liam
- No contacts on delegated emails – Lloyd, Josh
- More personal/better recruitment with delegated emails – Casey
- Contacts within emails? – Lloyd
- No unified solution due to variety of people emailing often – Josh
- Tabled for later discussion – Josh
- Lab
- Recruitment
- 9 people at activities fair
- Invited people forwarded by Julianne, told about game night
- Open rooms for viewing – Lloyd
- Casey can open her room to show smallest single
- Jack/Josh can open theirs to show double
- Showing double might weed out people trying to dodge lottery instead of interested in floor
- Tell people about real possibility that they will have a double on floor
- Walking around with a computer helped at the activities fair – Lloyd
- Good model for future tabling – Lloyd
- Brian said tabling in Sue B with RAâs walking past on tour this year – Josh
- Focus more on the quad – Casey
- No good location – Josh, Lloyd
- Wilco has not worked well in the past – Lloyd
- Entrance is flex tables, cannot use – Lloyd
- Breakdown of current members housing first year – Casey
- All non-transfer board members lived in Sue B first year (Liam, Josh, Lloyd, Jack)
- Point made
- Eresh also lived in Sue B
- More flyers on the quad – Casey
- More targeted flyers – Jack
- Advertise the lab more once worth advertising – Josh
- Focus on housing rather than events
- ICLC has already started advertising
- Flyers to go up when housing newsletter goes out – Liam
- Variants for different areas – Josh
- Plan to revamp flyers – Casey
- Current ones are eye-catching – Casey
- Make sure to put the date on the flyers – Casey
- Paint tunnels for housing period – Liam
- Need to decide on a time to paint the tunnels
- SIH week probably
- Need to decide on a time to paint the tunnels
- Chalkboard in Wilco – Liam
- Too competitive
- Paint the rocks outside Sue B – Liam
- Easier to flyer Sue B than quad
- Rethink flyering areas
- Tunnels are difficult to flyer and also suffer from little attention from people passing through
- Wilco and Rettner also need rethinking
- Quad areas need more flyers
- More than one per floor – large buildings
- Keep Burton and Crosby grouped, but split Lovejoy, Tiernan, Hoeing
- Problems: People donât normally visit the quad, might not know their way around, donât want to flyer entire quad
- Appointed positions reevaluations
- Kitchen goddess – keep
- Lab lord
- Might not be as useful with reorganization – Jack
- Still useful to have printers maintained and maintaining trash cans, cleaning, etc. – Josh
- Sysadmin
- If we can get someone passionate for it – Josh
- Flyboy – Keep
- Hall council rep – Need
- Worst comes to worst a board member takes it
- Ask floor
- Paparazzi – Keep
- King of games – Keep
- Know from experience that is needed – Josh
- New suggestions?
- Social Media chair – Lloyd
- CCC and facebook
- Website content if willing – Lloyd, Josh
- Should this be part of paparazzi? – Casey
- Already enough? – Josh
- Will need to constantly coordinate with paparazzi, streamline – Casey
- Pictures should already be publicly available – Josh
- Donât want to have trouble filling positions
- Different sets of skills/approach required for the two positions – Liam
- âSocial Czarâ
- More people on a position if it makes it get done better – Josh
- Judicial council – 3 people elected
- Contingency if an issue ever comes up – Lloyd
- Donât want the same people for everything – Casey
- Call for an election if board unable for any reason to effectively administer issue
- Top 3 get elected from a set of candidates
- Board agrees to enact solution that judicial council returns with
- Board will still make decision
- Board members can vote dependent on case, board members cannot vote if any member implicated
- Split this into two types of judicial council
- One to review board actions – 3 elected individuals, board does not vote
- Board obeys any decision made by council, floor can overturn?
- Board still makes decision, but â of floor present when gathered for a vote can overturn – suggested by Eresh
- One to assist board – 3 appointed individuals
- Board takes input from council, makes final decision
- One to review board actions – 3 elected individuals, board does not vote
- Social Media chair – Lloyd
- Alumni outreach
- Create facebook group of alumni
- Make sure to notify alumni further in advance of events
- CIFnic, formal game night
- Lab status report
- Card reader: working – Jack
- Functional but old code will not work in java 11 â java 8 end of life in 3-4 (6-7 max through redhat) years (need to update at some point soon, in extended support now)
- USB card reader? Serial port might not be feasible – Josh
- Current cost roughly $50
- Website: working but old – Josh
- What should be migrated?
- Meeting minutes should be kept
- Will see a gap in archive in minutes/announcements on website
- Full upgrade with only new stuff or upgrade with existing documents
- Website accounts to make announcements
- What should be migrated?
- CIF bounty program to fix something that needs fixing for more participation points
- Add wiki page of manufacturer sunset on all products used in lab
- Spreadsheet for EOL on all
- Printer: BW working over USB, Color not working (grinding noises, yay!)
- BW prints double sided now – do not lift back part
- Game consoles
- Game cube
- Buy a wiimote?
- Upgrades, priorities, etc
- OS on card reader replaced
- Lab mistress/Lab mistress () deprecated
- Replaced with new LDAP server
- Critical Servers
- Citadel – IDM server (Active directory server replacement)
- Dantooine – replacement DNS server
- Ben the router
- 2 planned VM servers (EbonHawk and Normandy)
- HAL (new door control)
- Other servers
- Ackerman – monitoring server, central command server
- Reach – backup server
- Black mesa – Storage server
- Unlimited storage until abused
- Aperture – surveillance server
- Tempest – VM server
- Crucible – backup IDM server
- Setting up a print server – Josh
- Should be better on Saturday – Josh
- Lab tour for GIM
- Can be done by non tech directors, ideally would have them there
- 1 point for helping clean lab before game night
- Purchases
- Need a higher tech budget for upgrading lab
- Cast off materials from BlueHive?
- Talking to Joe and Tony â Josh, Jack, Casey?
- Mention giving back to community
- Should we offer to give out guest accounts? – Jack
- Evaluate interest and give one if they are interested
- Lab tour for GIM
- Lab accounts
- Google form to request accounts
- Manual administration of lab account creation
- Sending out poll for software on lab image – Josh
- Interests from floor
- Jack, Josh will create poll and send out by Sunday
- Prune lab equipment we donât need
- CCC Updates
- CCC page has been updated to a usable state by Josh
- CCC members have been added to the mailing list by Casey
- Duplicates purged
- Card reader: working – Jack
- Adding an incentive to bring non-CIF members to events
- Has happened in the past
- How would we make this work?
- Question on the application of how applicant heard of CIF
- Give a point to a person if they were named as a way that the applicant heard of CIF
- Question on the application of how applicant heard of CIF
- Recording Board meetings (timestamps in minutes)
- Make them available by request
- The Sec-Treas supports this idea
- Make sure theyâre secure
- Get a mic for the lab and check it out for board meetings
- Donations to floor
- Ask for better mousepads for the lab
- Suggestion box
- Nothing significant
- Purchases
- Have label maker but need labels
- $10 budget
- Buy a real ladder?
- Have label maker but need labels
- Reach out to Reslife to see if there is a possibility of creating a contact with Facilities
- Add to an eboard job description
- Reach out to departments
- CS and Data Science
- Closed Session
- Intermission
- Modifying CIF calendar â Casey added items to this during meeting
- Schedule all knowable events in the semester
- Board meetings: Sundays at 8pm
- Last meeting planned for April 26
- No meeting during spring break
- Casey anticipated absence April 15
- Floor meetings: Sundays at 9pm
- Most popular on doodle poll
- Every 2 weeks (on calendar)
- Game nights
- Returning to 1 a month to reduce fatigue
- Add another monthly event
- Putting them 3rd week of every month
- Retain theme poll
- Movie nights
- Classic films? Out of copyright
- Coordinate with URCG?
- Classic films? Out of copyright
- CIFx talks
- Off weeks from floor meetings, same time
- Moving the one the weekend of formal game night before
- Night to Code
- Corresponding with project due dates
- 1 month intervals?
- Snacks in the lab and time to spend time in the lab
- Saturday nights – second Saturday of each month at 8pm to late
- Tech Seminars
- CSC 173 â intro to C and Unix
- Addressing issues with students being unfamiliar with C
- Saturday, January 25
- Douglass room or in the lab
- How to use compilers and how to navigate the cycle machines
- âC Setup Environmentâ Tech Seminar
- Talking to professors (Ferguson) and departments/undergraduate council
- April fools – regrettably on a wednesday
- Typically the week after game nights
- Problems most encountered with IT?
- Guide to joining the WIFI during orientation next year
- CSC 173 â intro to C and Unix
- Leave a Saturday each month free for assorted events
- Game jam/Hackathon/Scratchathon
- Gauge interest first
- Weird games day
- Game jam/Hackathon/Scratchathon
- Formal Game Night
- April 18 – standard times
- CIFnic
- April 19 – noonish
- Start emailing for CIFnic and Formal game night soon (now)
- Try to leverage CIF resources to assist university departments or clubs with historical data/resources
- Probably donât have the resources to do data storage/databases
- Data analytics for other clubs?
- Would help build community here and get us into the university more
- Helps people give back and looks good for us
- Work with makerspace maybe for tech seminar-like ideas
- cosponsoring?
- 3D Printers available in rettner
- Check with floor to find anyone who can work with a 3D printer
- Board meetings: Sundays at 8pm
- Dues
- Due February 2
- Dues due 2/2
- Make a board of CIFâs history either in the core or lab
- Tell people about the next event at each event
- Need better templates if want to hand out flyers – hand out schedule?
- Fill in calendar in the core
- Update google calendar
- Lights in the windows
- Price out green lights
Responsibilities for next meeting
- Lloyd – Contact CCC, reserve Douglass room, send probation emails/schedule meetings
- Casey – Reach out to Julianne about reaching out to facilities and about putting lights in windows
- Jack – bringing servers online
- Josh – email ferguson, clean up lab, plan tech seminar, look into google groups
- Liam – standard duties and clean transitions, get discord transitioned
5 hour mark reached – meeting completed