Meeting Minutes

Board Meeting Minutes

December 9th, 2018

Board Meeting December 9 2018

Attendees: Isabel Anderson, Jessica Wang, Jason Katzner, Austin Varela, Clara Kjelesberg, Josh Cohen, Dan Cohen, Andrew Soborowski, John Sterritt, Tommy Hanson, Josh Coppola

Girls’ night will be this Wednesday at a time TBD
- There will be nail painting, food, and Monty Python: Life of Bryan
The lab is on figurative fire, old/new tech directors and Ben are doing their best with figurative fire extinguishers and are in contact with ITS
Board has discussed participation point issues
Board has proposed a general knowledge test on the constitution as a prerequisite to assuming power
- In the future, this would instead serve as a prerequisite to declaring yourself in an election
- It passes
Board has discussed other issues regarding transition of power and transition documents
Board has discussed next year’s leadership training
We will be doing lab clean out and transition of power stuff on January the 14^th
Board has decided to purchase cutlery for the kitchen
Board has decided that board will be disbanded and replaced by Sterritt as God-Emperor
Board has decided that voting will now be done with finger guns to the current chair
The God-Emperor has decreed Scotch is required to close all board meetings
Hello this is your god-emperor speaking, we shall offer 13 goats to Satan in place of Girl’s Night –HRE JGRS

December 2nd, 2018

Board Meeting December 2 2018

Attendees: Isabel Anderson, Linda Vasavong, John Sterritt, Josh Cohen, Dan Cohen, Andrew Soborowski, Jessica Wang, Tommy Hanson, Josh Coppola

Board has discussed participation point issues
We have a lamp shipped and on the way for game suite
Don’t Freeze Together went well and we had good representation from AIF and non SIH people
Board has made some edits to the language in the constitution amendments
- Changes for language in misdemeanors
- Changes to the when board is able to deny resignations
Will try to have old/new board come back early after break to clean lab/transition stuff
Secret Santa gives will be exchanged on December 9^th
- Tommy is planning a gift run for this weekend
We have security cameras ordered
There is a tech seminar this Saturday for CSC 171/2 review
- Douglass 420 from 2 to 3
Game night is this Saturday at 8, theme is Spooky Christmas
Board has discussed election procedures
Board has set the agenda for floor meeting
Learned how to spell

November 25th, 2018

Board Meeting Minutes November 25, 2018

Attendees: Isabel Anderson, Jessica Wang, Clara Kjelsberg, Josh Cohen, Jason Katzner, Andrew Soborowski, Tommy Hanson

Board has discussed constitution amendments
Board has discussed Secret Santa
- Considering a soft cap of $15
- Assignments will go out tomorrow
Don’t Freeze together is this Friday, 7 to 9 at the Jackson Court fire pit
SIH weekend events
- Tabling from 2 to 5, in 1 hour shifts in Hirst Lounge on Saturday
- Ginger Bread making contest in Friel, solo or team with prizes, 7 to 9 on Saturday
- Study break from 2 to 5 in Bridge Lounge on Sunday
- Meet CIF from 5 to 7 on floor on Sunday
- All events are worth participation points for attending
We will be flyering for Meet CIF and Don’t Freeze Together
Zane has informed us that we need to be quieter on floor after midnight during school nights
Jason Katzner was here, let the record show

November 18th, 2018

Board Meeting Minutes November 18, 2018

Attendees: Tommy Hanson, Jason Katzner, Dan Cohen, Linda Vasavong, Josh Cohen, Austin Varela, John Sterritt, Andrew Soborowski, Josh Coppola

Isabel isn’t here, so Tommy is in charge (May his Memes be Ever Danker)
Game suite needs a new lamp, looking into buying one and approved up to $30 to spend
Board has decided to buy Secret Hitler from Amazon during cyber Monday for a max of $35
Board is going to add instructions to the lab on how to use the color printer
Board will be fixing login issues, if affected you need to see Josh Cohen
SIH weekend will be the weekend after Thanksgiving
- Will be tabeling in Hirst Saturday 2 to 5
- Meet CIF on Sunday from 5 to 7
Don’t Freeze together
- Next Friday, 6:30 to 9
- We can get reimbursed $50 from RHA
- John is not allowed near fire or other combustibles
- Dan is not allowed near fire
- Co-sponsorships with AIF and MIF
- Extra participation points for extra food
Board has discussed the housing situation
Board has discussed constitution changes
- There are some concerns over wording
Board has set an agenda for floor meeting

November 11th, 2018

Board Meeting Minutes November 11 2018

Attendees: Isabel Anderson, Linda Vasavong, Jason Katzner, John Sterritt, Josh Cohen, Theo Chapman, Daniel Cohen, Andrew Soborowski, Austin Varela, Tommy Hanson, Josh Coppola

SIH weekend events were postponed due to lack of advertising
- Rescheduled to Saturday Dec 1
- Tabling in Hirst Lounge
- Gingerbread house making competition in Friel Lounge
- Study break in Bridge Lounge on Sunday
Don’t Freeze Together is Friday November 30^th
CIFgiving is next Saturday
- Board is considering a Friday carpool to Wegmans
- Will boil water in the O’Brien kitchen with fleets of kettles
We had one non-CIF person and one CIF person go to the tech seminar
- We shouldn’t expect someone to put up 50 flyers
Board is making progress in acquiring security cameras for the lab
Board is planning on buying adapters for mechanical keyboards
Board is investigating ways in which we can improve the lab
Board is planning a Secret Santa event
- Poll will be going around soon
Board has discussed the housing situation on floor
Board has set the floor meeting agenda
Board has discussed the participation point situation

November 4th, 2018

Board Meeting Minutes November 4 2018

Attendees: Isabel Anderson, Linda Vasavong, Josh Coppola, Jason Katzner, Dan Cohen, Andrew Soborowski, Josh Cohen, John Sterritt

Isabel has made flyers, they will be printed tonight, will flyer Jackson Court, Sue B., First year Quad, Engineering Quad, Douglass, Wilson, Tunnels, Simon
We have reserved all the necessary stuff for our Don’t Freeze Together event
- Will be Nov 30^th
- Will try to get funds from hall council
John will be cooking the CIFgiving turkey
Suites should be clean by 4:30 on Friday
- Core and kitchen should be cleaned
- Take volunteers for room exhibitions for points
- Points for cleaning kitchen/core
Board has set the agenda for floor meeting

October 28th, 2018

Board Meeting Minutes October 28 2018

Attendees: Isabel Anderson, Linda Vasavong, John Sterritt, Linda Vasavong, Dan Cohen, Josh Cohen, Andrew Soborowski, Tommy Hanson, Josh Coppola, Austin Varela, Jason Katzner, Josh Hyde

Kitchen cleanup this Friday at 4:30 with Zane
- Points for supplies and attendance
Board is planning hot chocolate and fire pit event for November 30^th
- ‘Don’t freeze together’
- Games and such in O’Brien
- John has volunteered as poster boy
Board has discussed a proposal for the SIH $500 competition
Board has discussed having our next tech seminar being focused on web design
- Advertise to business, intro CS, digital media design, engineers, other clubs
Board has discussed SIH weekend
- We need to advertise stuff
Constitutional amendments will be presented at the next floor meeting
There will be an extra floor meeting during SIH weekend
CIFgiving spreadsheet will be going out
- This event is for full members and alums only
CIF has a gmail and will be putting documents and calendars on it
Board has discussed upgrading lab security

October 21st, 2018

October 21^st 2018 Board Meeting Minutes

Attendees: Isabel Anderson, Linda Vasavong, Jason Katzner, Josh Cohen, Dan Cohen, Andrew Soborowski, Tommy Hanson

We have people signed up for one shots night; will book rooms tomorrow
SIH game night during SIH weekend on Saturday, November 10^th
- Try to get real pizza
- Theme suggestions tonight
Will do a meet CIF event Friday November 9^th, on floor from 5 to 7
Tech seminar scheduled for Saturday November 10^th, from 2 to 3
- Will try to get posters out
CIFgiving will be November 17^th
- Will email alumni soon
Will be sending out participation point warnings soon
Board nominations will be on November 18^th
Board elections will be on Dec 2^nd
Board has discussed discipline changes in the constitution
Board has addressed the tech seminar that had no attendance and has resolved to advertise better
Board has discussed doing a fundraiser for a charitable cause and public awareness
Board has set the agenda for floor meeting

October 7th, 2018

Board Meeting Minutes October 7^th 2018

Attendees: Linda Vasavong, Jason Katzner, Josh Cohen, Isabel Anderson, Andrew Soborowski, Tommy Hanson, Josh Coppola

We have laptop stickers and will be selling them for $1 each
No constitution stuff yet, waiting on a meeting with Julianne
We are working on one-shots night, numbers should be done by fall break
- Poll would be going around soon
- Will take place in various locations around Jackson Court
Tech Seminar is on the 21^st, theme will be Git
Board is a considering a Scratch-a-thon event
The lab looks nicer than it has been in years
Possible cleanup event on Tuesday afternoon for the kitchen/living areas
Board has discussed a member’s issue

September 30th, 2018

Board minutes September 30 2018

Attendees: Isabel Anderson, Linda Vasavong, Austin Varela, Josh Cohen, Josh Coppola, Tommy Hanson, Clara K., Jason Katzner, Andrew Soborowski

Lab Update: Josh Coppola has done a ton of work organizing the lab
Board is looking into security cameras
Board has made preparations for the tech seminar on October 21
There will be a movie night showing of Scott Pilgrim this Saturday at 6:30
Board is looking into community service stuff
SIH weekend will be November 8^th -11^th
Board will look into cosponsoring something with Roc-hacks after Thanksgiving
Board is still planning one shots night
Board has set the agenda for floor meeting
Board is considering finals events:
- Girls night
- Movie Marathon

September 9th, 2018

Board meeting Minutes September 9^th

Attendees: Isabel Anderson, Linda Vasavong, Josh Cohen, Tommy Hanson, Andrew Soborowski, Austin Varela, Cole Miller

Board has discussed super single constitution changes
We had great attendance at the tech seminar and GIM
- Continue tech seminars in Douglass
Board is still working on the budget
Board has discussed moving in our new member
Board has set dates for all our events
- CIFGiving will be November 17^th
- Game Nights will be Oct 20^th, Nov 10^th, Dec 8^th
- Tech Seminars will be Oct 21^st, Nov 11^th, Dec 8^th
- Movie Nights will be Sept 22^nd, Oct 6^th, Nov 17^th, Dec 1^st
- One shot Night Oct 27^th
Board will try to reach out to other groups to cosponsor events
Computer Interest fire and social will be this Friday at 7 at the Jackson Court fire pit
Board has discussed buying Secret Hitler and Wii remotes
Board has discussed dues and participation points
Board has discussed the card reader and is working on a fix

September 2nd, 2018

Board Meeting Minutes 9/2/2018

Attendees: Isabel Anderson, Linda Vasavong, Ethan Otto, Mike Herman, Tommy Hanson, Josh Cohen, Austin Varela, Andrew Soborowski, Aaron Goldin, Boyu Zhang, Josh Coppola, Josh Hyde, Clara, Dan Cohen

Board has conducted an interview with Boyu Zhang (Chris) and we welcome him as our newest associate member
Board has conducted an interview with Josh Coppola and we welcome him as our newest full member
Josh will be moving into Adamm’s old room
Board has set the participation point quota to 22
Appointed position points and duties have been decided
Tech update: Mailing lists fixed, software worked on
Room reserved for tech seminar
Board will try to reach out to intro CSC classes to advertise for tech seminar
Board has set the agenda for floor meeting
Board is still selling shirts
Board will set dates for the movie and game nights next week

August 26th, 2018

Board Meeting Minutes – August 26, 2018

Attendees: Isabel Anderson, Linda Vasavong, Tommy Hanson, Andrew Soborowski, Josh Cohen, John Sterritt

Board has discussed a members request and the appropriate response
Board has discussed possible constitutions to housing points
Board has discussed possible changes to the Nauticock award
Board has discussed possible changes to housing conflicts
Board has discussed adding a pre-probation warning to the discipline process
Board has discussed some final logistics with our current constitution
Board has discussed changes to participation points and appointed positions
Board has planned our first game night and tech seminar for September 8^th
- Tech Seminar will be 2-3 in Douglass 401
- Game night will be CIF themed at 8
- Will have a general interest meeting before at 7:30
Board has discussed updating the mailing list
Board has discussed a floor bonding event for September 15^th

Floor Meeting Minutes

December 9th, 2018

Floor Meeting Minutes December 9th, 2018

Stuff in the lab, including email and card reader, are broken
- If you need into the lab find a Josh C.
Closing procedures are posted, remember to follow them
- Remember that electricity will be off and rooms will be checked
Walls will be painted and need to be cleared tonight
Future boards will be required to pass a general knowledge constitution test before assuming power
Board is looking into buying new cutlery for the kitchen
Girl’s night will be this Wednesday at 7, followed by a Life of Bryan movie night
- You can get points for bringing food to both events
- This event is gender inclusive and will include nail polish and hanging out

December 2nd, 2018

Floor Meeting December 2^nd 2018

Constitution changes pass with 21 votes for and 0 against
- Clarification on what a misdemeanor is
- Clarification on when board can deny a resignation
Try to keep noise down late at night
Secret Santa will be next Sunday after floor meeting
- Tommy will do a gift run sometime this weekend, if interested, contact Tommy
Game night is this Saturday at 8, theme is Spooky Christmas
- As usual, need decorations
Tech seminar for CSC 171/2 review this Saturday in Douglass 420, 2 to 3
Elections:
- Chair
  - Tommy Hanson, John Sterritt
  - Tommy Hanson wins
- Logistics
  - Dan Cohen, Jessica Wang
  - Dan Cohen wins
- Secretary/Treasurer
  - Isabel Anderson, John Sterritt, Jessica Wang
  - Jessica Wang wins
- Tech Services
  - Austin Varela
  - Austin Varela wins
- Tech Maintenance
  - Josh Coppola
  - Josh Coppola wins

November 18th, 2018

Floor Meeting Minutes November 18^th, 2018

Nominations
- Elections on Dec 2
- Tech Maintenance:
  - Maintains the Lab, IT stuff, networking, printers, co-runs tech seminars
  - Josh Coppola
- Tech Services
  - Maintains Website, co-runs tech seminars, communicates with ITS
  - Austin Varela
- Sec-Treasure
  - Take minutes, dues, manage money and participation points, gopher around for Board
  - Isabel Anderson, Jessica Wang, John Sterritt
- Logistics
  - Does housing, running events, internal communications, backup chair, member disputes, membership roster, oversee appointed positions
  - Dan Cohen, John Sterritt, Jessica Wang, Mike Herman, Isabel Anderson
- Chair
  - External communication, running meetings, delegating
  - John Sterritt, Tommy Hanson
- Gaming Night Dec 8
  - Themes: Joshes of the World, John Sterritt, Haloween 2: Electric Boogaloo, Spooky Christmas, Yule, Skelletor, Odintide, Jeb Bush Memes, Obama Biden Memes, Detective Pikachu, Computer, LARP, Video Games, Canada, Memes for the Memes, RIT, Midterm Elections, Norse Mythology, Collabor18, Christmas in July in December, non-December holidays, Polls

November 11th, 2018

Floor Meeting Minutes November 11^th 2018

CIFgiving is this Saturday
- We need people to cook stuff, sign-up sheet is online
- Wegmans run this Friday with John, Tommy and Dersh at 3:30
- Will be a movie night after CIFgiving
Secret Santa will be happening this year
- Sign-up poll will be going around
SIH weekend events will be the weekend of the 30^th
- Will be tabling from 3 to 5 on Friday
- Gingerbread competition on Friday
- Study break on the Sunday
Don’t freeze together will be Friday the 30^th
Take care of your kitchen stuff
- Ethan has confiscated kitchen stuff
LARP stuff is happening on Sundays, see Jason for details

Constitution Updates

Updating Probation terms and Community Standards Agreement
- In favor – 24
Misdemeanors
- In favor – 24
Super single housing change
- In favor – 24
Nauticock award changes
- In favor – 24
Resignation Clause
- In favor – 24
- Against – 1
Participation points
- In favor – 25
Definitions
- In favor – 25
All amendments passed

November 4th, 2018

Floor Meeting Minutes November 4^th 2018

If you have dirty dishes, please clean them
There is a broom in the lab for cleaning purposes
- Please clean your suites by Friday at 4:30 for SIH weekend
- If you help with the core or kitchen, send Andrew S. an email for points
We are looking for people to show off their rooms in a presentable condition for Friday
- Small single – Clara
- Normal single – Josh Coppola
- Double – Ethan and Mike
Flyers will be printed tonight and will be in piles in the core, sign up for a location and get a participation point
- Should be done by Tuesday
If you bring a bunch of food to floor, put it in the kitchen before it gets nasty and send Andrew S. an email for points
Send board an email for any dietary restrictions/allergies
Remember to bring stuff for CIFgiving
- Extra points for cooked foods
Constitution Amendments
- We will be voting next week and need 2/3 of membership – please come
- Adding new definitions to the constitution
- Amendment to alter the end of probation
- Amendment to add misdemeanors category
- Amendment to restrict living in super singles for more than 1 year
- Amendment to allow anyone to win Nauticock and allow a vote for no one
- Amendment to allow board to deny resignations given sufficient grounds
- Amendment to change penalty for missing participation point quota to probation

October 21st, 2018

October 21^st 2018 Floor Meeting

Board nominations will be on the Sunday before Thanksgiving
- You can only nominate yourself
We are selling CIF and nauticock stickers for $1 each, see Andrew if interested
SIH game night themes: SIH, RIT, 4 different interest floors, Halloween 2 electric boogaloo, Canada (green and friendly), turkey, AIF, Thanksgiving, Isabel Anderson, Clippy, Josh, Starbucks Christmas cups, Quidditch,
1 shots day is this Saturday, 12-4 and 2-6
- If interested please respond to the poll ASAP
SIH weekend is the weekend of the 9^th
- Meet CIF event will be that Friday, 5-7
  - Points for being around, hopefully people will drop in
  - Will need to clean up floor and suites
- Tech seminar that Saturday, 2-3, that Saturday
- SIH study break that Sunday 2-5
  - Points for attendance
- SIH bonfire at 7
  - Points for attendance
- CIFgiving will be Saturday, November 17^th at 4
  - Will be a potluck
  - Will try to do Wegmans excursions
  - Try to do better than chips
  - Will try to coerce alumns to cook turkey
- Participation point reminders will be going around
- Quidditch is having regionals this weekend
- Dandyhacks will be next weekend, check it out on their website, prizes and food included
- NJR will be having an animal based show this Friday
- We will try to organize an Anderson 3 kitchen cleanup day

September 30th, 2018

Floor Meeting Minutes 9/30/2018

Board has ordered a new romance novel, you can read it at your leisure
Game night will be October 20
- Theme suggestions Halloween, Undertale, non-Halloween holiday, Meliora, RIT, CSH, Juggling interest floor, Canada, Oklahoma (state or musical), super Mario, memes
Movie night this Saturday at 6:30 in the lab, showing Scott Pilgrim Vs. The World
Check if your kitchen stuff is in Ethan’s box
Game night and tech seminar on the weekend of Nov. 10
SIH weekend will be Nov. 10 weekend
- There will be a bunch of events and we need a CIF presence
One shots night will be Oct 27, more info to come soon
Lab is much cleaner, thanks Josh Coppola
- Board is working on improvements, please send suggestions to board
- Game systems and other gaming things, charging stations, surge protectors, better chairs
There will be a LARP character development night this Tuesday at 7 downstairs

September 2nd, 2018

Floor Meeting Minutes 9/2/18

Board is reviving the constitution and welcomes feedback on
- Housing point adjustments for super singles
- Adjustments to the discipline system to add options for low level infractions
- Explicitly allowing seniors to win the Nauticock award and allowing people to vote for no-one
- Adding the option to have a formal agreement between two parties
Participation point codenames are due by next floor meeting to Andrew (asoborow@u.rochester.edu)
Board has set the participation point quota for 22
- We will be giving more points for help to plan events and similar things
- We will be more lenient with the quota this semester as we transition to a higher total
Appointed positions
- Kitchen Goddess – make sure the kitchen is clean – Ethan Otto – 3
- Hall Council Rep – Attend hall council meetings, worth 4 points
  - More info when we know when meeting times are
- Paparazzi – Take pictures of all our events – Clara – 2
- King of Games – Take care of games on game nights – Ian Pope – 2
Game night next Saturday at 8 on floor, CIF themed, GIM beforehand at 7:30
Tech seminar Saturday in Douglass 401 2-3 on Unix Command Line
Bonding Event on the 15^th in Jackson court fire pit, time TBA
Tommy will send out a movie night poll
- No Princess Bride, Monty Python and the Holy Grail, Spacejam, Spaceballs, Incredibles
Board is planning a one-shots night, may co-sponsor with AIF or MIF
Dues are $25 and are payable to Andrew in cash or floor donations, by next Floor meeting
We are selling nice shirts for $10 or old shirts for $2
We will work on getting CIF themed laptop stickers
Suitmate agreements will be handed out soon™ and will be due by next floor meeting
If you haven’t talk to Zane to finish room inspections, please do