December 1st, 2014

• Rajat’s Interview
  • Acceptance for Full Membership
• Kyle’s List:
  • Add Rajat to the member’s mailing list
  • Mandatory Meeting email
  • Events email
  • Rehearsal for CIF/MIF caroling email
• Upcoming Events
  • Funday Monday Midnight Magic is tonight (and next Monday) (12/8)
  • One week from Friday is Game night (12/12)
  • CIF/MIF event on next Tuesday Night (12/9)
  • Ruby Seminar on Saturday at 2pm (12/6)
  • Floor Meeting on Sunday (12/7)
• Today’s a good day to order things online!
  • Cyber Monday
  • Frank and Nate will order ink/toner online
  • And drives and such
  • $175 has been allocated
• Jackson Court Hall Council still hasn’t given us our check
  • Caitlin is registering another complaint with Anika
  • We will be attending the meeting on Sunday at 7 en masse as a board
• Floor Meeting Schedule
  • Events
    • CIF/MIF (12/9)
    • Game Night (12/12)
    • Sausagefest (12/13)
  • Quiet Hours During Reading Period
    • All hours quiet hours
  • Moving off floor? Let us know!
  • ITS Letter
  • Elections

November 24th, 2014

• Nicole’s Interview
  • Approved for Associate Membership
• Claire’s list
  • Carlos wants to help design more posters
  • Vincent wants to help post posters
  • Ruby and CIF/MIF posters
  • Alan will send Claire the poster design for what services CIF offers to be postered
• Alan’s list
  • Send list to Carlos and Vincent
  • Send email to Not Vincent’s Neighbor and Late 6
• General CIF posters are ready to be printed and posted!
  • 6 Generic posters and 2 screensaver posters
  • These will be printed and given to Claire for distribution by next board meeting
• CIF/Drama House event
  • At Drama House at 4:00pm
• Purchase more ink
  • Hall council is being slow, so we should buy some from our accounts
  • $115 for ink has been approved
• Tech Staff meeting
  • Fixing up mailing list
  • Setting printer quotas
    • 20 pages a week which means 80 a month
    • Lower for color printing
  • Schedule for Unix workshop has been set up for next semester
    • Every other week starting from January 24
    • Schedule for basic topics has also been set up
    • Possibly see about getting the majors or minors lab
  • Possibly get a heavy curtain for damping around the cage
    • Frank and Nate will look into pricing
    • Although they may be against fire code
    • If so, we could apply plywood to the cage
    • Or foam blocks
  • Also mounting a projector
  • Also made list of what we do and sent to board
  • And a monitor to the wall to cover up the hole
  • Caitlin will ask Anika about stuff
  • 5 members in attendance
• Create posters and plan for advertising for the tech seminar
  • Claire’s on it
• Board Nominations Changes
  • Matt has denied his nomination to Tech Maintenance
• At the moment, nobody has come to board about wanting to move off floor next semester
  • We should send an email about this around the next floor meeting
• Elections meeting is MANDATORY – board must be notified with an appropriate reason if someone is missing
• Frank is still looking at file cabinets
  • Tentative budget is $50
• Budget is doing great this semester!
• CIF/MIF Swissmas Festivus
  • Kyle will put it in the Weekly Buzz
  • Alan will send info about posters to Claire
  • Any temporary donations of hot water kettles would be greatly appreciated
  • MIF is providing the hot chocolate
  • Donating tea is also a thing!
• Matt has proposed a game event for over Thanksgiving break
  • He will be holding it on Thursday at 4pm
  • Whether not it’s worth points will be decided at a later date
• Possible Event Point Policies
  • Widely advertised events such as Game Night and such should be worth points
  • Large CIF events such as CIFGiving and CIFnic will be worth points
  • Floor meetings will be worth points
  • Tech Seminars and other tech-related events
    • Essentially if it can be argued that people are learning about technology from an event, then it would be worth points
  • Anything that contributes to CIF as an organization
    • Coordinated advertising events for example

November 17th, 2014

Board Meeting Minutes – November 17, 2014
• GamerGate Discussion with UR Feminists
o Tomorrow at 8pm in Haven’s Lounge
• Alan will send out ‘not enough points’ email
o Include a request to show up at the next board meeting to discuss
o If not at next board meeting then what time would work
• Kyle will send out an email to floor about people who plan to move off floor
• We should make better use of different levels of CIF membership
o Possibly have it bestow associate membership status and require them to attend events
o We will begin this starting with our next interviews
• Plan for CIFGiving morning
o Cannot reserve Wilder until the day of
o Caitlin will try to reserve it on Friday
o Worst case we can have it on floor
• Publicity problems
o We could dissolve Webmaster and distribute the duties to board members
o Most of CIF doesn’t know that we actually have a calendar to use
o We should also do a better job of distributing information about what services we offer
o We could have a real General Interest Meeting to tell people about these kind of things
o Whenever we send out emails to the events list, we could add a footer
o Also create a poster of just things we do/offer to post on floor and possibly elsewhere
o Nate and Frank will create said list of things by next meeting
o Weekly Buzz’s deadline is Tuesday and they send it out on Sunday, which means it needs to be done two weeks in advance
o Caitlin will send more things to Anika to put on Jackson Court’s Facebook page
o Kyle’s also been sending things to whatsisface in Hill Court
• Next board should create a list of tech seminars and what they are at the beginning of the semester
o We could send out an email to members to see what they want to see in these
o Also have them topics planned out at least a month in advance
o Talk to tech classes about the seminars/Unix classes and advertise them
• Sausagefest
o Woops!
o Now on Saturday December 13
• Artemis has moved to Game Night
o I.e. it is cancelled unless people specifically request Tanner to run it
• Things that should’ve been done by now
o Next Tech Seminar
 Nate will run the tech seminar that would’ve been done for the kids worst case scenario
 Possibly BIOS
 Or Ruby
 Definitely Ruby
o Mike’s Diner Trip on December 7
 Jim’s Restaurant Two
o Draft a thank you letter to ITS
 Everyone on CIF will sign
 Well, as many as possible
o Caitlin is coordinating with MIF about kitchens
• Games/Safe
o We don’t have a key to any of the filing cabinets
o Frank will check with ITS to see if anyone is getting rid of a filing cabinet
o If not then Frank will get a price for a cheap filing cabinet
• Caitlin will reserve the banner space for the next semester
o Or whoever the chair is – which will be Caitlin unless there is a vote of no confidence
o The banner needs to be fixed up
o Invite members to do this – Kyle will presumably do the thing with other people
• CIF/MIF SwissMas Festivus
o Frank will guard games
• CSUG responded to us
o They’d like to cosponsor an event in the spring
o We should set up a meeting between us and them soon
o We can schedule the meeting for after elections so old and new board can meet with them
o Presumably 12/13 – earlier in the day
• Ink/Toner issue
o Caitlin will pick up the check tomorrow and get it to Nate
o Frank will send toner info to Nate
• Alan will get fiscal info to board by next meeting
• Kyle’s duty list
o GamerGate
o CIFGiving
o Send Connor an email about the events, when they’re happening, and where for the rest of the semester
o Send email to Claire – include blurb about Artemis
o Also email to Claire with tech seminar stuff
• David’s Interview
o Accepted for Associate Membership with option to reinterview
• Meeting Adjourned!

October 20th, 2014

Board Meeting Minutes – October 20, 2014
* Sarah’s Interview
o Accepted!
o Kyle will apply her name to the member’s list
o Nate will magic her account
* AIF thinks having the anime showing in the lab sounds great
o For this week at least, Christie is willing to bring candy to the event
o Wednesday at 9pm
* Appointed position duties should be rethought
o For example, it has been proposed to move Facebook updating duties to the Webmaster
* This proposal has been passed
o
* Last week PS2 games and a PS2 were loaned to CIF. At the moment they are staying in Mike’s room.
o Frank, Nate, and Connor will try and set up a tech staff quest-type thing to ‘stand guard’ over the games
o The games will be in a lock-box that will have two keys – one for the King of Games and one for whoever is scheduled to at the time
* Mike will look for prices
o The PS2 will tentatively be placed behind in the cage where the power button can be hit but the games can’t be changed
* Maize Maze is happening this Sunday by before 2pm
o Contact Kyle about it – first come, first serve
* Tech Staff Seminar, Saturday at 1pm
* Firepit Event this Saturday at 7pm
* Susan has proposed a Tea-Tasting for next Saturday (11/1) at 3pm
o Approved for points
* Kyle sent out the email to alumni about CIFgiving. Hopefully they got it this time.
* Sydney has proposed a Haunted Hayride event this Sunday
o Unfortunately it is 45 minutes away, so Sydney has rescinded her proposal
* Spreading info via screensavers
o Frank has the format that we need to submit it in
o We can put up recruiting posters, CIF lab stuff, and tech helpdesk stuff as well as individual events
o Kyle will talk to Claire about getting a general poster made
* Mike wants to coordinate another CIF brunch in November on a Sunday
o November 9th leaving at noon
o Approved for points
* We got approved for tabling for Halloween Game Night!
o Friday before the game night (10/31) 2pm to 7pm
* Meeting Adjourned

October 18th, 2014

• Noise Complaints
  • We have to institute a ‘doors close at midnight’ policy during the week and at 2 on the weekends
  • Board members will be sending out ways to contact them to the rest of floor in case of further complaints
• Caitlin had her Special Interest Housing meeting
  • MIF has a new member orientation – maybe we should do something similar with a game night?
    • Probably an additional closed game night
    • Or something else
  • Also we should have a semesterly General Interest Meeting so people can actually learn more about us
    • Possibly more interactive, with icebreakers and such
• Future events for October:
  • CIFnic – Sunday October 19 at 2:00 pm
  • Funday Monday Midnight Magic at 11:59 pm every Monday
  • We will be having a cohosted weekly event with AIF on Wednesdays at 9:00 pm
    • Tech-Oriented Anime stuff
    • Then possibly have it be in the lab for space
    • AIF could possibly provide food
    • Kyle will email Christie about it
  • This coming Saturday (10/25) is a tech seminar at 1:00 pm
    • Subject is ‘Utilizing Your CIF Account’
  • Same day is a cosponsored Firepit event starting at 7:00 pm
    • We’ll either have a projector set up outside or go into the lounge
  • On Sunday, October 26 we will have a trip to the Maize Maze at presumably 2:00 pm
• Alan will send out an email to the appointed positions asking them for a description of their job
• December Game Night has been amended to the 12^th
• Alyssa will ask Anika about replacing the big white board
• We can print out a large calendar and get it laminated
  • We should have Claire make a quest
• MIF cosponsored caroling/game night event
  • CIF members will be able to join in on caroling around Jackson Court before having hot chocolate in O’Brien
• Quinn has suggested another Tea-Tasting event
• Caitlin has suggested a ‘How to Communicate with your Roommate’ event starting next semester
  • Caitlin has an activity she can do with them
• Caitlin met with Karen Ely
  • To get space, board should request it in October of the year before the year it is wanted
    • i.e. to get space for Fall of 2016, ask in October of 2015
    • We should also go about filling in doubles if we can
  • We should be sure to have an alternates list to present to Reslife
  • We should also try and make better note of who applies during the fall and during the spring
  • We could add an ‘exit poll’ type thing as to how board is doing, why they’re leaving, etc.
  • Reslife looks at 3-year history
• We could possibly add a form of electronic voting
  • Frank and Nate will look into the logistics of it
  • They will do this by the 27^th
• Mike has apparently volunteered to cook the CIFgiving turkey
  • Kyle will talk with him about it
  • Kyle will put up a Google Doc about who’s bringing what where
• Nate fixed tech stuff so communications are better between tech staff members
• Kyle will attempt to send out an email to alumni again and see if there’s an issue with the list
  • Also will shift people to the alumni list
  • Nate and Frank will possibly be messing with the lists to make this easier
• Floor Meeting (10/19)
  • Upcoming events
    • Tech Seminar – Frank
    • Maize Maze – Nate
    • Firepit Event – Caitlin
    • Halloween Game Night – Nate
    • Funday Monday Midnight Magic – Caitlin
    • RWBY on Thursday – Alan
  • CIFgiving food – Alan
  • Noise Complaints Resolutions – Caitlin
  • Nominations

October 6th, 2014

• Drama House event
  • What can we provide?
    • We can provide experience and volunteering:
    • Kyle, June, and Hannah all have experience
    • We’ll also offer use of our lab
  • Caitlin will send out an email to members asking if anyone has experience and/or wants to help teach
• Email people about t-shirts once we get an actual price
  • Alan will check out the past sites and talk to Tim about it
• We can’t actually sell food we make apparently
• Crafts might not happen as people don’t look too interested in it
  • Possibly just table and let people make crafts to raise interest in CIF
  • Talk about it next floor meeting
• Frank will talk to IT people about getting posters on rotation in ITS
  • He’ll get back to us by next meeting
• Caitlin will figure out renting out the Wilder Rec Room
• Anika hasn’t responded to Caitlin’s questions on noise complaints with setting up a screen outside
• Caitlin has also talked to AIF about the fireplace event
• Progress in the lab
  • Admin accounts can now authenticate on the machines in the lab
  • Two of the Linux machines have been down – one is now up
  • The Minecraft event at game night didn’t happen but we’re now more prepared for it
  • Claire has permission to edit on the website now
  • Board members may or may not be given network admin privs in the future
    • Not needed yet though
  • We have a stockpile of hard drives in the lab
    • Unfortunately these are no longer compatible
    • Possibly recycle these hard drives as an event with GreenSpace
    • Or use them as art
    • Or etc.
  • Nate and Frank will look for prices of new ones
• Constitutional Amendments
  • Alan will find the job descriptions we will be adding and email it to the position holders to ask for their thoughts on how it should change
  • Also the better defined participation point breakdown
  • Explore changes related to committees vs. quest board next semester
  • We need feedback about job descriptions in by the end of fall break
  • We also need to agree on a passing vote as the constitution technically doesn’t have one
    • We agree on at least 4 members being present and at least 3 of those agree – only if the 5^th member willingly abstains
    • Otherwise it must have all 5 members present and have at least 4 of those agree
• Caitlin will email Molly about getting people set up to clean the lab
• Kyle went to talk to the people in Wilson Commons about getting a general game night table thing going
  • We just need to go to the CCC page and reserve it in advance
  • We’ll bring up our making it a quest at the next floor meeting
    • For Halloween Game Night
    • People can do it in costume
  • Kyle will book the table
• Postering
  • Kyle’s going to try the Weekly Buzz thing again
  • We need more people postering in the Res Quad
    • Possibly do it as a group
    • Claire will see if people are willing to and/or want to
    • Come up with ideas for next board meeting
• Kyle will give Connor access to the Google Calendar so he can update events
• The white board calendar is on the backburner for now
• We have the rights to do the following:
  • Painting the Mural
    • So long as paint and design is run past GHR and it’s in the core
  • Any furniture in common rooms owned by Reslife, we can ask them to remove it
  • Storage
  • Blocking – Booking rooms can be done for consistent weekdays and for more than 2 hours
  • Permission to move in 1-2 days early to move things out of storage
  • In house room selection (i.e. no housing lottery)
  • Room switches before December break
• Mural
  • We can change the one in the core and cannot paint a new one somewhere else
  • The general consensus seems to be to changing it – or at least the CIF logo on it
  • We’ll have a design contest
    • One option will be to not change it
  • Kyle will send out another email about it
  • Needs to be done by November 16
• CIFnic
  • Make a quest to guard the grills – get there in the morning and sit there until 2
  • Have Molly do it
• Firepit budget
  • Caitlin will check to see how many skewers Reslife has
  • If not enough then we’ll see about ordering some online
  • Haven’t heard back from Anika about the movie out there
  • If need be we can move it into the Anderson lounge
• No to the Yellow Jackets event
• Possibly another Alumni event
  • Bring it up with next board
• Meeting with Karen Eli
  • Do we want the fourth suite?
  • We will hold an emergency MANDATORY floor meeting on Wednesday at 9:30pm
  • Kyle is sending out an email about it right now
  • Do not have side conversations, comment, or laugh when other people are talking – in general be respectful
• No Board meeting next week
• We should make sure to have everything set up that we want to talk about before floor meetings
  • We can get together a bit before it to make sure
• CIF/MIF Swiss Miss Whatever
  • Put games and such on the first floor of Anderson
    • Or O’Brian or whatever
  • Caitlin will respond to their email
• Kyle will forward the Maker’s Faire to floor
• Someone has offered to donate some games to floor – we want this
• Check with Mike about what people want for game library to spend money on

September 29th, 2014

• Caitlin met with Anika last week
  • Anika wants us to start updating the spreadsheet for E4E
    • Alan will get that ready and sent to Caitlin by October 15
    • October 31, November 30, December 12 are the subsequent due dates
  • Recruitment Goals
    • Start recruitment early
    • Let them know they can sign up for the alternates list
  • Interest Meeting group up with AIF and MIF
    • Kinda like a tour kinda thing
    • Coordinate with AIF, MIF, and Anika
  • Advertising for our next program and current program at the same time
    • Let Claire know
    • We should also make general CIF posters to spread around campus
  • Possible tunnel painting or Sue B rock painting
• Kyle will send out an email asking if anyone is planning on leaving between semesters
  • Like studying abroad, graduating early, etc.
• Aliases need to be used from now on
  • Use them as much as possible
• Anika will probably be coming to the next Eboard meeting
• Kyle will get in touch with Sam about why they each moved off of floor
  • Also Caroline
• Hall Council delegate
  • We should get someone from CIF to go if possible
  • Check with Suite Captains first
  • We may be able to get funds for ink from them
• We should get a quest up for a miniature AIF/CIF poster
  • Claire, if you could put that up that’d be great
  • We should put those up in other halls – especially O’Brian and Freshmen halls
• Things that should have been done by now
  • Sausagefest:
    • Budget is $50
      • Board allocated it
    • Date is November 8, 2014
  • Frank bought the toner
  • Nate forwarded the information about the recycle thing to board
    • He and Frank will contact them about it soon
  • Markers and tape
    • $20 was allocated
  • Caitlin has not gotten confirmation yet about the firepit date
    • So she’ll go and talk to them this week
  • Caitlin contacted MIF again
    • They STILL haven’t responded, so Caitlin’s gonna go talk to them
  • Alyssa wants to help sponsor Kung-Fu movie night
    • She will come to meet with us about it
    • So Kyle will meet with her tomorrow
  • Rochester Gaming wants us to cosponsor their Half-Life event
    • Supports a charity
    • They want us to donate money
    • Also if we could donate a bunch of energy drinks
    • Will happen in Retner in late October (20 something, probably the 25^th)
    • Agreed to donate $50
    • Alan will send an email to members telling them that we’ll be talking about it at floor meeting
• CIF/MIF/Drama House hasn’t responded for the event yet – we’ll be going over there when we can make it
• Publicity
  • Some people don’t really pay attention to posters
  • Maybe we should plug our game nights and events on class FB pages
    • We could make this a quest, but getting it for the Freshmen page would be difficult
  • Claire does a good job of doing stuff through FB with events and such
  • Maybe also get a poster in rotation on the ITS computers
    • Frank will talk to ITS about it
  • We could also get someone to advertise through “Yik-Yak”
  • Also the Weekly Buzz is another avenue of advertisement
  • Another possibility is to get the word out through tabling in Wilson Commons
    • Kyle will talk to the information desk about tabling
  • Also putting the mini poster things on tables in dining halls
    • We should ask Claire about getting people to do this as a quest
• We should bring up crafts at a floor meeting and when/how that is happening
• We need to put in an order for t-shirts eventually
  • Caitlin will email floor about this
• We can hire people who were trained in food checking
• We should change the prospectives list to events or something similar
  • Kyle will put up names and then Nate will update it
• Pie baking for an event maybe?
  • Raspberry pie to be precise
  • Maybe for crafts fair
  • Also old computer stuff for crafts fair
• Maybe we can set up a weekly ‘Wear a CIF Shirt’ thing after we get t-shirt orders in
• CIFnic
  • $50 allocated
  • We’ll probably get patties, dogs, and coal
  • If it’s raining, it’ll probably be moved to the lab or something
• CIFgiving
  • We should reserve the rec room
  • November 23
• Game night
  • Alan will order the pizza on Thursday and pick it up on Saturday
  • Connor will set up a quest to set up Minecraft stuff for Game Night
  • The projector will also be set up there
  • And we can do this for future game nights as well
• We could also offer setting up mailing lists for other clubs
  • Eboard members will talk to their respective clubs about it
  • Also we could give them the information necessary to update these lists
• Tech Seminar
  • Next one possibly how to use your CIF account
  • Anyone who has a CIF account could attend
• Floor Meeting agenda
  • Upcoming Events:
    • Halloween Game Night – Alan
      • Check with floor about that
      • Go around to freshmen halls in costume to knock on peoples doors
    • Tech Seminar – Frank
    • Crafts Fair – Kyle
    • CIFnic – Nate
    • Floor meeting on October 19 – Caitlin
  • Keep thinking about board nominations – Caitlin
• Kyle will send out an email with events for the week every Sunday
• Elections will be happening on November 30
  • So nominations will be on November 16
• We should get a CIF banner up in the pit
• Firepit event
  • AIF is definitely up for cosponsoring it
  • Maybe we can get a projector screen out there and watch scary films
    • Problems here are getting power to the stuff, getting a screen, etc.

September 22nd, 2014

• Connor, Ethan, Mike, Hannah, and Sydney all want to help with Sausagefest
  • Connor and Sydney will head this up
  • Sausagefest will probably take place around finals
  • Sydney has a car to help with that
  • They will have a date for it by next board meeting
  • Possibly show Hentai Kamen at the beginning
  • Could possibly be done through ZDC
  • Tentative budget is $60
    • More exact amount by next week
• Kyle will email Claire and/or Yejin about Kung-fu Movie Night
• Nate will contact the toner company
  • In the meantime, Frank will buy toner
• Buy decoration supplies
  • Specifically paper
  • Kyle found a bunch of colored paper, so he’s donating it to floor
  • Possibly also markers and tape
  • $25 has been allocated
• Quest Board
  • We need some quests from PoC and Tech Staff
  • Molly, Frank, and Nate will come up with a Lab Cleaning Duty schedule for the board
  • Also to help clean up game night
  • Connor will put up Tech Staff quests
  • Maybe some issues with the Minecraft Server
• Aries’s dues issue has been resolved
• Game Night – Mike’s System
  • It went well
  • Mike can set up a rotating schedule as a quest
    • Probably hourly
• Meeting with Kevin
  • He has proposed a meeting with Housing Managers on Saturday
  • Kyle can’t make that meeting as he will be in Syracuse for Funk’n’Waffles
  • Nate will be our rep
  • Basically be friendly with the other housing managers and seeing what’s going on
• Event Stuff
  • Funk’n’Waffles – Saturday
    • Size limit of 4 people plus Kyle
  • Caitlin has firepit training, so we should reserve that for Halloween event
    • October 25^th will be what we try for
    • If not then the 24^th
    • Funds will be allocated after we have a concrete date
  • Game night in 2 weekends
    • Fire Safety Themed
    • Decorations and stuff for quest board
    • Also for postering
    • Caitlin or Kyle will email Claire about putting up a quest
    • Claire will set up a quest about decorating
    • Alan put up a quest to make sure people help order pizza and the like
    • Alan will go in the Thursday before to order the pizza
  • CIF/MIF SwissMiss Christmas
    • Caitlin will send them another email
  • Drama House
    • Caitlin sent them another email
    • Alan set some people he knows on them
  • Maize Maze
    • Tentative date of October 18
  • Frank wants to do a Tech Seminar about “Getting the Most Out of your CIF Account”
  • Kung-fu Movie Night
    • Claire will get a Tae-Kwon-Do member to organize it
    • Probably Susan or Yejin
    • They’re thinking October 3
• Cooking Training
  • Alysha Lewis is not in charge of it
  • The person in charge has not responded
  • Molly probably won’t be able to be trained
• Nate will talk to Pride Network about setting up an event
• URSGA
  • Zach will talk to the Eboard members about setting up a meeting with us
  • We could set up a video games and a board games tournament
  • Maybe we could do an RPG style tournament with different GMs doing the different rounds
• Floor Meeting
  • Upcoming Events
    • Kung-fu Movie Night – Kyle will send it toward Claire/Susan/Yejin
    • Game Night – Kyle
    • Monday Funday Midnight Magic
    • RWBY/Space Dandy – Alan
  • Not Littering in the Lab/General Lab – Frank
  • New Quests – Nate
  • Funday Monday Midnight Magic – Caitlin
  • Two floor meetings in a row (on the 28 and the 5) because Fall Break – Caitlin
  • Remind floor about board nominations (start thinking about them)
• Meeting Adjourned!

September 15th, 2014

• Pride Network is interested in doing cosponsored events
  • Movie
  • Nate will talk to them
• Buying toner/toner recycling
  • They call a company that brings toner and then takes the toner and recycles it
  • American Toner, to be precise
  • Apparently it’s a lot, so it might not be something we can do
  • Frank and Nate will look into it
  • Standard price for official ink is $50 according to Frank
  • $120 has been allocated for the ink
• Cooking Certification
  • We may not be able to get this done this year – they apparently only do it in large quantities
  • Alisha Lewis
  • Whoever does it would have to be willing to be a certified food handler for the school
  • Paid position – 8-9 dollars an hour
  • Probably will have to be a freshman or sophomore
• Events:
  • CIF theme will be “Fire-Safety” themed
  • Apple Picking
  • Tech Seminar
  • Funk’n’Waffles
• Try and be more conscious about including everyone in things
  • Go around and ask people if they want to get food
  • Same for if you’re playing a game
  • Just in general invite people for stuff
  • Maybe add more inclusive weekly events
  • Maybe just something like Catan Thursdays again
• Drama House is liking the idea of doing an event
• MIF is still confused about it

September 8th, 2014

• CIF members need to make a lab account so cool things can happen
• CIF members need to pay dues by the 14^th – $25
• Also some people haven’t given Alan their codenames
• Nate will use connections to get information on toner
• Nate will check the toner information and prices and such
  • We’ll probably get two at once to keep problems from happening
• Help@CIF is helping – part of somebody’s computer has been partially corroded
• Claire is Paparazzi
• Molly is Kitchen Goddess
• Mike is King of Games
• Connor is Webmaster
• $25 has been allocated to buying a lamp
• Tech Seminar is this Saturday!
  • Nate will be ready!
  • Nate will email people and make a poster for tech seminar
• Quiet Suite is organizing a potluck for Sunday
• Apple picking will be happening next weekend (Sunday the 21^st)
  • Possible apple pie cooking event
• Caitlin has been in contact with MIF and Drama House
• We will contact Carlos about the Greenspace event
• Kyle needs to talk to the Pit about space for the craft fair thing
• We need to talk to Molly about getting certified to supervise the food making
  • Caitlin will talk to SAVEY about how to get certification for Molly
  • Molly agrees!
• We will meet with our new prospective member on Friday at 11:30
• Caitlin will begin hosting Funday Monday Midnight Magic starting next week

September 1st, 2014

• Goals
  • Use aliases (the chair email, the logistics email, etc.) for official emails
  • Redirections to it for now, might change in the future
  • Improve public image
  • Prepare for transition
    • Notes for future board
    • Encourage more attendance at board meetings – especially sophomores
    • Things to pass down – contacts, challenges, goals, etc.
    • Have this down by a full meeting ahead of time (3^rd to last meeting)
  • Also amp up the number of events off of CIF
    • Like opening up the Ghost Stories and S’mores event to the public
  • These are the goals decided upon by the CIF Board
• To help improve our public image, we should do a bunch of cosponsored events
  • MIF – CIFMIF SwissMiss Extravaganza
  • Drama House – Tech of Drama event
  • Green Space – E-waste, crafts fair, etc.
  • URSGA – One shot D&D event (maybe)
  • Maybe 4 per semester?
• Kyle needs to sign up on CCC for reserving spaces
  • Frank will fix the problem for Kyle
• Professionalism
  • Jokes will be removed from the minute notes by request of CIF membership
  • Alan will add them at the end of the meeting minute notes instead starting next set of notes
• Lamps
  • $65 has been allocated
  • List will be compiled by next board meeting
• Budget Report
• Many of these are the most we are willing to spend on these events – there may be less or in some cases more
• List of duties for each position
  • These will be compiled and sent out by Kyle
  • Upon request these will also be given out by either Kyle or Alan
• Participation points Google Doc will be created by Alan
  • Nate will integrate this into Panel
• Caitlin contacted Karen Ely
  • The meeting is scheduled for October
  • Caitlin needs to bring history for suites and such
  • She also needs to bring off-floor members – Kyle, for example
  • If we can hold our fourth suite for four years then it is ours
  • Seems to be some miscommunication
  • Kyle will contact Terry to figure out when we lost the center doubles
  • Due to a miscommunication, we lost the fourth suite
• Paint for lab floors?
  • We could take the floor problem to Reslife
  • Alternatively we could get this done by getting tiles from Home Depot
    • If so, then Caitlin will bring up CIF getting reimbursed by Reslife
  • Another table would be nice as well
• Floor Meeting Topics
  • Lab is open
  • Activities Fair
    • We will bring a table if need be
    • The poster will be updated tomorrow at 10
  • Dues will be due at the next floor meeting
    • So either the 12^th, 13^th, or 14^th
  • Floor meeting times
  • Nominations for appointed positions
  • Committee sign up
  • Tech Seminar
  • First Game Night
  • Lab accounts
  • Seabreeze trip – currently 2 cars going
  • Participation points – 17 with 6 from committees
    • One each for attendance, food, decorating, clean-up, and planning
  • What each of the committees does
  • Possible changes to the constitution
  • Events for the future
  • Getting paper for quote board and event schedule
  • Committees:

• Pantheon of Cleanliness
  • What went well:
    • Kitchen was clean
    • Wasn’t a box of moldy dishes at the end of the year
    • Kept track of people
  • What didn’t go well:
    • People didn’t take back dishes
      • Maybe because people considered them CIF property
    • People should label items that are theirs
    • As should CIF with their property
    • General public/suite cleanliness
  • What we can do:
    • Labeling property
    • Address it at floor meeting
    • If it happens too much, remove items from the public
    • Points for cleaning up instead of bringing food for things like CIFgiving – monitored by members of the PoC
    • Mention that keeping suites clean is a good thing
  • Next Group
• Tech Staff
  • What went well:
    • Putting minutes up online
  • What didn’t go well:
    • Didn’t need too many people to do anything – it didn’t seem like there was a real position
    • Alerting about future events
  • What we can do:
    • Bring up things that floor wants done
    • Possibly have tech staff members come up with projects they want to do
    • More people helping with seminars
    • Maybe a hint of self-betterment in there
  • Next Group
• ZDC
  • What went well:
    • Administrative things
    • Taking pictures
    • Updating Facebook
    • Implementing getting points for decorating
  • What didn’t go well:
    • Having a list of people available
    • Points logistics
  • What we can do:
    • Start having themes decided further ahead of time
    • Templates of common game night themes
  • Next Position
• King of Games
  • What went well:
    • Putting sticky notes on games for game nights
  • What didn’t go well:
    • Nobody really used the sign out sheet
  • What we can do:
    • For sticky notes, make sure you at least alert the KoG when changing games out and such
    • Have a video game sign out sheet that one has to sign before they can play games
  • Next Point
• New point system critiques
  • While designed to get people to participate for the entire year, it seems punitive to some
    • Also brings up concerns as to whether or not events count as committee points
    • A possibility here is to add a committee point if your event falls under that committee’s domain
  • Possibly leaving things up to committee head’s discretion
  • Maybe have committee heads distribute points based on general participation
  • Bounty board idea
  • Leveling/Guild system
• Final Verdict – 18 points and Committee heads will set up a bounty/quest board for points

August 26th, 2014

• Hello and welcome to Board Meeting Minute v2.0
• First floor meeting September 1 at 8:00 pm
  • Future meeting times will be decided at that meeting
  • Probably weekend
• 17 Participation Points are required
  • 6 are required to be from committees
• Alan will set up a Google Doc for everyone to see points
• Nate will set up a version in panel that will allow people to log in and see
• Meeting with previous Committee heads and protégés about improvements and such
  • Probably at 7:00 pm
  • Kyle will send an email
• Nominations will be held at the first floor meeting for nominations for appointed positions
  • King of Games
  • Webmaster
  • Paparazzi
  • Kitchen Goddess
• Dues are now raised to $25
• Tentative furniture positions
  • CIFputer in 310
  • Projector in 340
  • Game Library in 330
  • These CAN be changed
  • These also will be discussed with suites
• Caitlin will be searching for lamps
  • Budget will be allocated at a later date
• Suites should be kept clean
• First game night will be on September 6
• First tech seminar will be on September 13
• Game night dates:
  • 9/6/14 – Freshmen
  • 10/4/14
  • 11/1/14 – Halloween
  • 11/22/14 – with CIFgiving
  • 12/13/14 – possibly CIFMIF Swissmiss
• Tech seminar dates:
  • 9/13/14
  • 10/25/14
  • 11/15/14
  • 12/6/14
    • The other option here was for 12/6/14
• Seabreeze trip will be on September 7
  • Note that Seabreeze is an amusement park AND a water park – costs approximately $20
  • To quote Caitlin, “Wow, such savings!”
• And Nate has a panic attack
• Alan needs to actually do some work and come up with a Budget
  • People need to send Alan info for the budget
• Pizza will probably be gotten from the pit from now on
• Jessie’s butt is really bad according to CIF board
• Frank will be at orientation for CS students
  • Nate might as well
• Maybe have people talk to CS intro classes
  • Focus on what benefits CIF can provide to them
  • Frank and Nate will organize this
• Caitlin will send an email to Karen Eli
  • Things to discuss include suites, alternates, and arrangements for off-floor members housing
• We need to focus on recruiting beyond just the 4 suites, as otherwise we have trouble filling suites when needed
• We need to make a point that it is required for people to find an alternate to fill in their spot if they have to leave
• We also need to make a point that, if called upon, alternates must move on floor ASAP
  • It is their duty to make sure they are removed from the list
• Poster for events:
  • We need a general/generic one for the future
  • We also need a more specific one for event fair
• Kitchen Goddess will get a certification so we can sell/make food
  • Provided they are willing
  • Alan will find info on it
  • CIF will probably fund it
• We will be selling baked goods and/or crafts at Wilson
  • Making quality goods will be awarded points
  • 1 point for quality good, 2 for quality, CIF related goods
• Possible cosponsored events
  • Possibly CS House at RIT
    • Apparently they’re really legitimate. RIT sponsors them, and so do a bunch of others
    • So does U of R
    • We should invite them to CIFnic and CIFgiving
    • Frank and Nate will talk with them, Kyle will be kept updated
  • We need to work together more with AIF, MIF, Greenspace, Tiernen Project, Douglas Leadership, and ICLC
    • We have pretty good relations with AIF already
    • Carlos is on Greenspace
      • Seminar on E-waste
    • Abi is friends with the VP of MIF
    • Kyle and Caitlin have decided that “we’ll do them”
    • We should try and get in touch with TP, DL, and ICLC
  • Tae-kwon-do movie nights and such
    • Especially because we have floor members on that board
  • CSUG events/relations
    • CSUG thinks we don’t do anything with computers
    • CS members need to get in the door and go to their meetings
    • Tech staff specifically
  • We could do a ‘cook-off’ between the Cooking/Baking Club and CIF
    • We need Molly to be on a team for us…
    • Maybe have both boards judge it
  • Mike and the poker game
  • Talk with ROCHack about doing Hackathons and such
  • STEM Initiative events
    • Alan will get on them at the board meetings because they’re douchebags and stupid
    • Alan is allowed to type that because he’s on the board and it’s true
  • Robotics stuff maybe
  • Maybe some modeling programs or such with SPS
  • A Belly-dancing movie night?
• We should tell RAs that we have our lab so they can do stuff in the lab, etc.
  • With membership of course
• We still are allocating $50 per semester to our game library
  • King of Games will make a Google Doc where people can add wanted games and add tallies
• We need people to sign out games and such for organization
• Theft will lead to them being brought into the King of Games’s room
  • CIF will also reimburse anything that is stolen from the library
• Paparazzi and Board will be admins for the Facebook group
  • Paparazzi will be cleaning out membership of FB group
• Board is also admins to CIF website and can edit
  • Webmaster has pseudo-admin privs
  • Paparazzi will have them as well
• We will have tech staff do security work on the lab
  • Monitoring the video feeds and such
• Board meetings will be at 8 on Mondays
• Filters and such will be ordered after dues
• We should send a thank you to Nate’s mom
  • All of floor can sign it at floor meeting
  • Or we might be able to bring her to a meeting to have everyone say thanks
• Good things from last semester
  • Lot’sa members!
  • Updated labs
  • Reestablished committees
  • Started the Games Library
  • Communication amongst board
  • A lot of cosponsored and regular events
  • Making connections
  • Established good relations with RA and IT
  • Caitlin’s professional relationship with Anika
  • Made lab not super trashed
• Bad things from last semester
  • Tech seminars attendance and general effort
  • Committees weren’t enforced
  • Communication with Reslife
  • No budget and overspent a bit
  • Last minute/rushed events
  • Making posters
• Missing things
  • Postering and people to decorate
  • Advertising for tech seminars
  • Advertising for CIF services
  • Orientation towards tech things
  • More people running events – specifically ZDC
  • Less face to face meetings with people outside of CIF
  • Active recruitment
  • We need more events not in Anderson – part of ZDCs purpose
• Possibly host a future game of Assassins for the campus
  • Egg hunt as well
• Board meeting on the 1^st will be at 6
• Board needs to get their constitution job lists ready for 2^nd meeting
• Frank and Nate will redistribute their job’s duties
• We will also need committee heads to write out duties they’ve performed and what they should be doing in the future
• Our FB group’s URL unanimously has been voted to have underscores, not hyphens
• It is highly suggested that any nominees attend board meetings
  • This will be mentioned at the first or second floor meeting
• “These Oreos” – Kyle Jensen
• “Lamp will return… Board will never be the same again,” – Kyle Jensen

Things to emphasize in email:

• Floor meeting time
• Participation point changes
• Dues increase
• Start planning schedule
  • Probably Friday, Saturday, Sunday
• Possible games for library
• Possible event ideas
• Possible cosponsoring opportunities

December 7th, 2014

• If you’re leaving floor, let board know ASAP!
• 24-hour Quiet Hours starting December 12
• Upcoming Events:
  • CIF/MIF Swissmas Festivus – December 9 (Tuesday)
    • Starting at 8pm
  • Funday Monday Midnight Magic – December 8
  • On Saturday is Sausagefest – December 13
    • If people want to donate food, please do so!
    • Starting at 8pm
  • Game Night – December 12 (Friday!) [Nightmare Before Christmas Theme]
    • Channukah – 10
    • Nightmare Before Christmas – 15
    • Pantsless – 7
    • All Dresses – 13
    • All of the Holidays – 8
    • Wigs – 2
    • Winter is Here! – 8
    • Halloween – 13
    • Decemberween – 14
• IT Thank-you Letter
• Election Winners
  • Chair – Caitlin
  • Logistics – Sara
  • Tech Services – Frank
  • Tech Maintenance – Nate
  • Sec/Tres – Alan

November 16th, 2014

Floor Meeting Minutes – November 16, 2014
• Game Night Theme
o Smash Bros – 10
o Guardians of the Galaxy – 7
o Explosives – 12
o Board Members – 1
o Lazorz! – 8
o Weaponized Technology – 6
o Bunnies – 10
o Hawaiian Summer – 16
o Laser Cats – 5
o Winter is Coming – 13
o Native American Thanksgiving – 0
o Fallout – 3
o Hibernation – 11
o Cartoons for Kids – 0
• CIFGiving
o November 23
o Wilder Rec Room
o Caitlin will coordinate kitchen schedules with MIF
• Boar’s Head Ticket Sales on 11/20
o Susan’s going to try to get a CIF table
o Can come in medieval costume
o 8:30 for seniors, 9:00 for others
• Weekly Events
o FMMM – 11:59pm on Monday
o No more Wednesday Anime events
o RWBY on Thursday by request
• Gamergate discussion with UR Feminists group
o 8:00pm on Tuesday in Haven’s Lounge
• On Thursday, Molly is throwing out anything unlabeled
• CIF/MIF SwissMas Festivus
o December 9 at 8:00pm
o Caroling with hot chocolate and games in O’Brien
o Caitlin will send out rehearsal dates
• Nominations CAN be sent in via email

October 19th, 2014

Floor Meeting Minutes ? October 19, 2014 *

We would like to institute a policy where suite doors are closed at midnight during the week and at 2 on the weekend o I.e. Following Quiet hours *

Sign up for bringing CIFgiving food on the google doc *

Upcoming Events: Firepit event with AIF and watching scary Japanese movies * Saturday October 25 at 7pm o Tech Seminar

* Saturday October 25 at 1pm

* On Heptagon Table ? ?Getting the most out of your CIF account?

o Maize Maze * Sunday October 26 at 2pm * People will drive to the Maize Maze

* Talk to Kyle about it o Halloween Game Night * Saturday November 1 from 8pm to late

* AIF also has a costume contest the same time that Saturday o Funday Monday Midnight Magic

* Monday at 11:59pm o RWBY Thursday

* Thursday at 11:00pm o Make your events! o Talk to Sydney about going on a haunted hay ride or going to a haunted house o People want to organize a tea tasting event * Quinn and Connor have both suggested it

o We are getting together with AIF to create a cohosted anime-watching event on Wednesdays

October 5th, 2014

• Crafts Fair
  • Can use old computer parts
  • Sell the crafts
  • CIF has stuff
  • Some people are interested
  • Also Raspberry Pie selling
• Halloween Game Night
  • November 1
  • Go around and knock on doors in Freshmen Halls
• CIFnic
  • Sunday of Mel Weekend
  • October 19
• Nominations are happening on November 16
• Next floor meeting is October 19
• On Halloween there will be zombie dressing up and chasing of trick-or-treaters
  • Contact Kyle
• That’s all folks!

September 28th, 2014

• Printing is back up!
  • Don’t leave paper all over the lab
  • Pick it up if you see it!
  • Toner has been replaced
• New Quests are up!
• Upcoming Events
  • This Saturday (October 4) is our ‘Fire-Safety’ Game Night
  • Kung-Fu movie night with Tae-Kwon-Do Club on October 3
    • Movie will be voted on
  • CIFnic will be happening over Meliora Weekend
    • This date is October 19
  • Space Dandy is Wednesdays at 8
  • RWBY is Thursdays at 11
  • Funday Monday Midnight Magic on Mondays at 11:59pm
    • Learn how to play Magic at 11 this Monday!
    • Decks WILL be provided
• Since the next CIF meeting would be during October break, we will be having our next meeting on October 5
• Be careful about the freezer – it pops open when the fridge is closed
• Sausagefest will be happening in about a month or so
  • Anyone who wants to volunteer, talk to Connor
  • Many people are needed to help cook and bring food!
• Start thinking about board nomination

September 14th, 2014

• Dues – due TONIGHT – Alan
• Codenames – everyone was given 2 weeks – Alan
• Upcoming Events:
  • Funday Monday Midnight Magic – Kyle
  • Friday is Ramen Trip – Kyle
  • Saturday is Tech Seminar – Nate
  • Sunday is Apple Picking – Kyle
  • Following weekend is Funk’n’Waffles trip
• Quest Board – It Exists!!! – Kyle
  • Submit ideas to board
• Appointed Positions Announcements – Frank
  • Reminder that each position needs a ‘Second-In-Command’
• People need to get Lab Accounts – Nate
• Game Night Theme – Kyle
  • Smash Brothers – 6
  • Silly Hats – 5
  • Steampunk – 4
  • Kyle-themed – 2
  • Bunnies – 1
  • Teeth – 1
  • Fire-Hazard – 20
  • Opposite Day – 1
  • “Winter is Coming!” – 15
  • “And There was Much Rejoicing” – 7
  • Jesse From AIF – 5
  • 1984 Themed – 4
  • Animal Farm – 0
  • Animal House – 2
  • JRPG – 7
• CIF Plays Stanley Parable
• Chelsea wants to propose a game
  • 3-5 people to play test a Fate System game
  • Based on Fate/Stay Night and Fate/Zero
  • Talk to Chelsea about it
• Tae-Kwon-Do Kung-Fu Movie Night
• Talk to Matthew about going to the Rochester Fringe Festival
• CIF Lab LAN Quest – Talk to Conno

September 1st, 2014

• Different Committees:
  • Pantheon of Cleanliness
    • In charge of keeping things clean
    • Especially making sure people clean up their own stuff in the kitchen
    • Also being sure the lab is clean and making people clean their suites
    • Led by Kitchen Goddess
  • ZDC
    • In charge of postering and such
    • Also advertisement of events
    • Led by Paparazzi and King of Games
    • Paparazzi is in charge of updating Facebook page as well as taking pictures at events and such
    • King of Games is in charge of the games library
  • Tech Staff
    • In charge of tech and lab things
    • Also has personal projects
    • Led by Webmaster
    • Webmaster is in charge of updating the website and uploading minutes and such online
    • Don’t need much tech experience to join
• Participation points:
  • 18 points needed
  • Up to 6 can be gotten through committees
  • More cosponsored events
  • Possibly adding a bonus for doing outreach events
  • Should bringing board games be worth points? Board meeting will be had about it
• Nominations:
  • Paparazzi
    • Claire
  • Kitchen Goddess
    • Molly
    • Yejin
  • Webmaster
    • Connor
  • King of Games
    • Mike
  • Substitute
    • Matthew
  • Any other nominations can be emailed to board at board@cif.rochester.edu
• Dues increased to $25
  • They are due on Sunday, September 14 at 9:00pm
• Activities Fair on Friday from 3:30-5:00
• The first Game Night will be on Saturday, September 6
  • CIF themed
  • From 8 ‘til late
• Seabreeze trip on Sunday, September 7
  • Both Kyle and Frank will be driving
  • At around 5
• Tech Seminar on Saturday, September 13
  • 3D Graphics Programming
• Lab is open
  • Need an account to get in
• Floor meeting schedule
  • Sunday at 9:00 pm
  • Nobody raised their hands that they cannot come to floor meetings at this time
• Alan will set up a Google Doc with point totals and using codenames or such
• Bring up the limit about points for committees at the next board meeting