Board Meeting Minutes
April 28th, 2019
In attendance: Board, Ethan, John, Isabel, Ian
- RHA meeting recently: they are planning to get restructured (Tommy)
- New proposal has SIHs in their own council with its own budget
- New general assembly will be essentially replacing hall councils
- Hall councils might have an issue with this since it dissolves them
- Appointed position points:
- Paparazzi: both have done fine, half point per month
- Kitchen goddess: full point
- Lab lords: no points for April
- Sysadmins: half point for not doing much but that was what was assigned
- Plan on restructuring this position before next semester
- Flyboy: full point
- Hall council rep: half point per month (no meetings and meetings ended)
- Storage updates:
- Tommy discussed what furniture can stay and what should move
- Couches can stay, standard reslife furniture stays, most other things have to move
- Lamps have to move but the matching chairs/tables in each suite will stay
- Should be able to store things in the lab (might have to tape off a section?)
- Just canât store individualsâ items in the lab but CIF items are ok
- Study break idea: just gather in the lab and study together (study hall?) (Tommy)
- Could do it on floor with food out in the core and studying in suite lounges (Austin)
- Contributing food would grant points so thatâs a good opportunity
- Thursday afternoon? 12 to roughly 5-6, could give point for attending
- Tommy is going to millennium games to pick up a game or two using our budget
- Card reader is still not fixed
- Power supply might have died and caused some other weird issues
- Could try to restart everything at some point
- Tech talks happening at 9 pm tonight
- Josh: selecting parts for building a computer
- Isabel: the math of the game Set
- Printer purchase:
- Toner is good and has been ordered
- Paper was cancelled; try again maybe with different seller
- Scratchathon:
- Rochacks wanted to cosponsor (will have to plan over the summer)
- Probably not at the beginning of the semester if we want the cosponsorship
- Could also cosponsor with WiC and have stickers/buttons
- Could reserve Rettner because most people bring laptops
- Trial run: study break scratchathon? Next week, informal (Josh)
- Keep the study break one as an on-floor event
- Could get sponsored by MLH Localhost or Discord?
- Friday evening, in the lab? 6-8 pm
- Closed board discussion
April 21st, 2019
In attendance: Board, Isabel, John, Andrew
- Constitution voting tonight:
- Vote on all as a single amendment or as a bunch of separate amendments?
- Closed board discussion
- Membership roster will be updated next year as a new list
- Purchases (Tommy & Josh)
- $120 from RHA to buy printer stuff
- Once the purchase is made, we can get money back
- Paper order was cancelled for âtechnical reasonsâ so waiting on that
- Giving tommy full access on board email â in progress (Austin)
- Ethernet was updated
- Summer storage (Dan)
- Email has been written, no response since
- CSC 171/172 review seminar next weekend (Java)
- Reservation was moved to Dewey 2-110D (but still 2-4 pm)
- Poster needed (Sat Apr 27, 2:15-3:45 pm, Dewey 2-110D)
- Anyone on floor willing to help out, let us know
- Could expand to 161 review also (Python)
- Movie night next Saturday, Apr 27 8 pm in the lab
- Survey going out again this week
- Study break event
- MIF asked to do something with us (Tommy) as well as AIF
- Game night or movie night?
- Probably not going to be advertised outside of the floor memberships
- If we do a movie night in the lab, need to make sure they donât bring food/drink in
April 14th, 2019
In attendance: Board, John, Isabel, Andrew, Eresh, Tanamaya, Lloyd, Jason
- New draft of the constitution needs to be sent out to floor to be voted on
- More controversial changes have been removed to make it easier to pass the draft
- Only potential controversial section: housing changes (but itâs important to change it now and it is a crucial change)
- Will vote on it at the next floor meeting
- Summer storage
- Will find out what furniture you have to move and what you can leave in the suites
- Should hopefully be able to store stuff in the lab again for the things we have to move
- Need to update spreadsheet membership roster (in the google drive)
- Receipts for formal game night and cifnic stuff
- Should buy barbecue supplies for next yearâs cifnic prep
- Tech updates (Josh)
- Card reader for the lab is down temporarily
- Running low on paper (canât poke hall council because itâs over for the year)
- We can cover paper costs for now (could get reimbursed by RHA later)
- More color toner (probably one batch, but could be good to get two)
- Get $80 of paper (two things) and either $35 or $70 of ink (one or two things)
- Seems like people are leaning towards getting two things of ink ($35)
- Other suggestions: 8 port KVM (Josh & Austin want it) $20.78, thermal paste especially for how to build a computer tech seminar (Josh) $7
- Total purchase amount: $143 ish
- Board emails have been fixed; tommy may be given official access to the board email
- Build a computer tech seminar Friday at 7 pm
- Had to be pushed due to server updates going on
- Movie night Saturday, poll going out later
- Isabel can request lord of the rings on dvd from the public library if needed
- Family science day this Saturday
- Check in 12-12:30, event starts at 1 and goes until 4
- Bringing the game that I (Lucas) made from video game design last year, and probably bringing a tech director too to talk about tech things
- CSC 171-172 review April 27th (Sunday before last day of classes)
- Will be needing volunteers to help for it
- Start advertising for that this week
- Probably Douglass 401 (central location, projector) or Douglass 403 depending on times
- Probably Douglass 403 2-4 pm and not necessarily use the whole time
- Orientation event
- Easiest to do during orientation: game night
- Can do a joint event with ursga because theyâre also doing a game night
- Board is usually asked to move in early anyway so
- Need to use zaneâs RA money for stuff, probably pizza things
- Think of ideas for a study break event (was girlsâ night in the past but probably want something different)
- Suggestion box:
- CIF google doc of recipes
- Clean up your poop
- Closed board discussion about secret spooky board things
April 7th, 2019
In attendance: Board, Clara, Andrew, Isabel, John, Ethan, Lloyd, Jason
- Formal game night:
- +1âs: We have not ordered the food yet so we donât have to make changes to that
- Josh: could draw the line at ur students who chose not to join CIF because they had that option but chose not to take it
- Dietary restrictions and offers to bring utensils deadline Tuesday 4/9
- With the small number of current potential +1âs it shouldnât be an issue
- Sticky Lips is slightly cheaper than Dino so probably going with that
- Could get the catering with the most variety? (Austin)
- From 2017: 4 lb pulled pork, 3 lb brisket, tray of cornbread, 3 lb mac and cheese
- Bringing stuff is not required but you can if you want (will probably get points)
- Will probably not be able to provide vegan options
- For vegetarian/kosher options let Tommy know what you want in the email poll going out later tonight
- CIFnic:
- Weather should be fine
- Charcoal in the lab left over from last year
- Have foil on hand to foil the grill to make sure itâs not contaminated for kosher
- Shirts for seniors, fabric markers in the lab
- Nauticock voting at floor meeting tonight and award presented at formal
- Senior gift ideas (secret discussion)
- Reading period event â zane still has RA money he can spend
- Probably lowkey, like movie night or just hang out
- Use the money for food
- Orientation event?
- Game night with SIH or with URSGA?
- Could use douglass rooms, Friel in Sue B?
- Need to be able to accommodate a large number of people potentially
- Lab & tech updates (Josh/Austin):
- The AC keeps going off but it seems to be randomly going off now?
- AC could be tripping the power strip and shutting itself off
- Linus replaced with new ubuntu machine
- RAM in all computers increased
- Printer in the back left back online because the other one was jamming (do not overfill it with paper) (overheating seems to be causing jamming)
- Need to get cameras and projectors set up
- Networking team will try to come by the lab at some time
- Lab lords should pay attention the AC to make sure itâs on
- Pie a pi event cosponsorship
- Send 5 people or donation of $15, pies are $3 for 1 or $5 for 2
- Monday April 22 on wilco porch, 11am-4pm
March 31st, 2019
In attendance: Board, Tanamaya, Andrew, Isabel, John, Lloyd, Jason, interviewees
- New member interviews:
- Casey: full member, accepted
- Leon: full member, accepted
- Abhishek: full member, accepted
- Kyhl: full member, accepted
- Family science day April 20, need to send a few volunteers
- Usually we have games and cool stuff, usually peopleâs projects
- Austin potentially will extract strawberry dna
- Lucas will potentially show video game
- Move build a computer tech seminar so it doesnât conflict with family science day
- The weeks right around it all have things going on
- Could do it on April 19?
- Do it as a trial run for members only and then do a full one with more hardware next year once everything is fleshed out
- After 1 pm (maybe 3pm)
- Tech seminar on R: Ethan, Tommy, Mike, Andrew will be speaking
- Room reservation confirmed 1-3 (half hour on either side)
- Gavett 208, 1:30-2:30 on Sat, April 6
- CIFx scheduled today after board meeting
- Ethan: natural language processing; Josh: computer parts/mechanical keyboards
- Attendees to member-hosted events could potentially get two points for attending?
- General consensus is not to do that
- At CIFplays, it didnât seem like it was necessary to give an extra point
- People who went seemed to actually want to be there
- Appointed positions:
- Kitchen goddess may be granted the bonus points per month for doing well
- Flyboy has been doing well and will be granted additional points
- Hall council was told not to attend meetings so no extra points or consequences for that; will be granted normal points
- Lab lords will likely be granted normal points
- Sysadmins have not really been given anything but Lloyd will probably get normal points, Josh was not given anything to do so he will also get normal points
- Suggestion box:
- Point for making the suggestion box for services to floor
- Email alumni (already completed)
- Establish political parties
- Jackson Court block party this Friday
- Smash event (the bros not the sex)
- Deadline could have passed but we should contact Allison to see if there is still space
March 17th, 2019
In attendance: Board, Clara, Isabel, John, Lloyd, Jason
- Impromptu movie night tonight, not polled for, just gonna pick a random movie that we have
- SIH challenge purchases confirmed, can get a card from Julianne to purchase (Tommy)
- Game night next weekend, poll for theme to be made asap and poster
- Weekend highlights (due Wed at noon)
- Put off tech seminar by one week to make sure people are fully prepared (30th?)
- Should either cancel one tech seminar or make them in back to back weeks
- Computer building tech seminar: Douglass big rooms only have weird time slots or could get cancelled in favor of bigger events; consider Harkness?
- April 20, April 6, April 27 events? Move April 6 one to be earlier? (Tommy) or just leave them all as is (Josh)
- Should make tech seminars that are directed towards non-cs people (maybe do one on R? for psc and stt) â could be on 30th or 6th, can ask Ethan or Andrew H to direct it on R
- Constitution event this Friday for memes! March 22 (Tommy)
- Email will be going out sometime this week
- Get your art things ready for your performance
- MIF/AIF mixer this coming Saturday (coincides with game night, rip)
- Housing meeting coming up on the 24th
- Could push the housing meeting back a week but then housing packets would be due two days after the meeting (Tommy)
- Make flyers for events, half flyers for handing out to people
- Get more freshmen
- Summary:
- Game night theme poll, poster
- Movie night poll that will stay open (next movie night probably week of 30th)
- Recruit children
- Emailing events list and associates to see if they want to live on floor
- Posters for application link and qr code
February 17th, 2019
In attendance: Board, Jason, Tanamaya, Isabel, John
- Suggestions:
- Movie Nights x14
- Implement CSHâs activities
- Fold @ Home Clusters
- Constitutional amendments:
- Contribution points: should they be included with the less controversial changes or proposed separately so as not to risk the other changes not getting passed?
- Revisions to wording
- To see changes, look at the constitution document because it was hard to write minutes for all of our discussions
- John Sterritt: âI am a very qualified joke, fuck you!â
- Need list of people attending ICLC Dance Through the Ages (Dan)
- Sending out emails for who is staying on floor and who is leaving
- Email for people leaving was sent out today; email for people staying will be sent out next week (both from Dan)
- Mailing list fixes
- MIF events coordinator is trying to set up a CIF/AIF/MIF mixer (Dan)
- MIF is hosting, tentative date: week after spring break (Tommy)
- Idea for mixer in the CIF lab (Austin)
- ICLC Dance Through the Ages: Fri Feb 22 7-11 Feldman Ballroom (weâre cosponsoring!)
- We need five CIF people to attend to cosponsor; let Dan know
- Proposed: in order to vote in eboard elections, you must have attended a board meeting that semester (Josh C)
- Iffy?
- Maybe have it instead that in order to retain membership, you must have attended a board meeting that semester (Isabel) or year (John)
- This requirement can be waived if there is an issue where you canât ever attend a meeting; talk to board about it (Josh)
- Just need to pay attention & observe, not necessarily participate (Tommy)
- Budget passes; document is attached
- Dan meeting with housing person this week
- Game night this coming Saturday, Feb 23 8-late pm (SIH themed)
- Event dates proposal (TENTATIVE; NOT ALL ARE OFFICIAL YET!):
- Next game night: March 23? (Dan will poll for theme)
- Poll floor about it? (John) â the event is optional (Josh)
- Formal game night: Sat, April 13
- CIFnic: Sun, April 14
- Classes end May 1, so no May game night
- Movie night: Sat, March 2 (off week from game night)
- Keeping Sat, March 30 open (simcon is that weekend)
- Sat, April 6 Juggling show, donât want the overlap
- Could cosponsor in the form of getting a good recording of the show
- Could grant a point for attending the show and supporting the billion CIF people that are in the show
- Sat, April 20 movie night (off week from formal game night)
- Sun, March 17 movie night?
- Sat, April 27 movie night (Springfest weekend)
- Unofficial movie night during reading period?
- Need to set dates for tech seminars:
- Tech seminar after spring break? March 23
- April 6 something
- April 27 CSC 171-172 review
- Constitution art showcase March 22
February 10th, 2019
In attendance: Board, John, Ethan, Andrew S, Alex, Jason, Isabel, Josh Cohen, Lloyd
- All appointed positions can gain up to one point a month based on how well they perform
- 5 is default if you did all the work that was required of you (Tommy)
- Must show up to the meetings you are asked to attend or you donât get the points
- Can let us know what meeting time works for you preferably as soon as possible before the month starts so we can plan ahead
- Lab lord: keep the lab tidy and take trash out when necessary
- Sysadmin: will be outlined in detail later when things are more fleshed out
- Flyboy: pester people to get the flyers put up to ensure theyâre actually put up (even if they put them all up themselves, it still counts)
- Hall council rep: coordinate with hall council
- Cheese tasting event cosponsor? đŽ (board approves of this suggestion)
- Paparazzi: go to events and take pictures to send to board
- Kitchen goddess: keep up the good work (thumbs up emoji)
- Tech stuff: getting new network switches that should get floor up to gigabyte internet, plans for security stuff around March, DNS server changes (web services might temporarily go down during the transition period if that happens)
- Board will be getting Rochester.edu emails soon (Austin)
- Tech seminar should be fairly straightforward, as a reminder:
- This coming Saturday, Feb 16, 3-4 pm in Douglass 403
- Advertise the seminar to CS classes and people and stuff (Isabel)
- Events: Game night coming the weekend after the tech seminar (Sat Feb 23) (Tommy)
- Dance through the ages Fri 22 with ICLC co-sponsorship event (Dan)
- CSH wants to co-host a Minecraft server with us (from RIT) (Austin)
- SIH tabling scheduled for Fri 15 7-9 pm Hirst Lounge (Tommy)
- More tabling Fri 22 11 am â 1 pm Hirst Lounge (lunchtime rush at WilCo) (Tommy)
- We all clapped for Josh Hyde for painting the tunnel thank u <3
- Fire safety inspection coming up in the next few weeks
- Polling people to see who is planning to keep living on floor for next year
- Money stuff: Cameras for the lab are going to be SD card based rather than computer-feed
- Battery is better and this setup is affordable and functional
- About $20 a camera for four cameras and $10 per SD card
- Review of our impromptu board meeting: 3-person max housing block with median of the point totals (numbers to be run, but sounds like a good idea and improvement)
- Two-sided receipt for buying things from people for dues replacements
- Josh Cohen had some weird things to say
- Movie nights: plan one sometime (need more events since we increased points quota)
- CIFx talk ideas: next week, Josh Coppola and Ethan will be giving their talks
- Need dates for CIFnic and formal game night (figure out what works for alumni)
- Should do CIFnic before Passover
- Weekend of April 13-14
- Same weekend for both events traditionally
- Suggestions from the suggestion box (non-meme ones):
- Knife set, cutting board, baking sheet and pan
- Better minutes organization? Iâll see what I can do :3
- Post-meeting addition: I added some underlines to where I briefly introduce some topics to try to make it organized a bit better but conversation flow does make it difficult sometimes; let me know if there are more specific suggestions you had and if I can accommodate them Iâll try my best!
- Please write respectful suggestions if you want us to be able to respond to them in a reasonable way; come to board meetings if you have some concerns that you feel super strongly about! We canât reply to suggestions directly from the box but if youâre very upset about something there should be a dialogue between board and the individual so we can come up with solutions!
February 3rd, 2019
In attendance: Board, Isabel, Tristan, Andrew S, Lloyd, Jason, John, Liam
- Prospective member interview for Liam
- Participation point values for appointed positions:
- Kitchen goddess: 1 for standard (extra for exceptional work, determined at the end of the semester based on monthly meetings)
- Lab lord: 1 for standard (could increase after seeing how it goes this semester)
- Sysadmin: 1 for standard (may change as the semester goes on, we have to see)
- Flyboy: no points for standard; commission-style point granting
- One point for game night flyering, one point for tech seminars? (Jason)
- Could be on a monthly basis determined at the meeting (John)
- Hall council rep: 2 for standard (potential for 3 if itâs done well)
- Ideas:
- All positions could have up to 1 point a month (Josh)
- Donât expect to get a point every month (Jason) â encourages people to come to the review meeting (Dan)
- Rate from 0-1 every month for performance and tally them up at the end of the semester and round down for points granted (Lloyd) â amended previous minutes to reflect this new decision
- Could be disproportionate for positions with multiple people (Austin)
- Make a sign-in sheet for whoâs doing what, esp for lab lord (John)
- Donât grant the points unless they show up to the board meeting (Austin); offer two options of meetings they can attend (Josh)
- Positions should meet with the specific board member theyâre relevant to unless they are too general, in which case they meet with all of board (John)
- Paparazzi: no points for standard, using monthly system 0-1 rating
- Family science day (STEM initiative): decision by Feb 13; Sat Apr 20 from 1-4 pm in Rettner
- Bring games people made for kids to play, but remember that they are young (Isabel)
- Bring hardware to show to kids and explain what things are (Austin)
- ICLC Co-sponsorship for Dance Through the Ages: need 5 people to attend Feb 22 7-11 Feldman
- ICLC movie showing overlaps with our tech seminar but only need to send one person Feb 16 3-6 in Morey 321
- Suggestion box (aside from nep, sosig, get a better box, etc):
- Command strips for cable management in lab (Velcro)
- Cutting board, small pot, public seasonings/spices
- Compressed air for the lab
- Dustpan
- (More) soap for kitchen
- New lab chairs
January 27th, 2019
In attendance: Tommy, Dan, Lucas, Josh Coppola, Austin, John, Andrew S, Jason, Josh Hyde, Lloyd
- Appointed positions will have to meet with board every month to discuss what they have done that month, on the first board meeting of the month that is not followed by a floor meeting
- Kitchen goddess: Aaron; Lab lord: Jason and Ethan (put paper in the printers pls); Sysadmin: Josh Cohen, Lloyd; Flyboy: Isabel; Hall council rep: Isabel; Paparazzi: Alex, Sifan; King of games position has been removed
- Will start requesting participation point nicknames soon
- Discussing participation point limit for this semester
- Last semester was average of 25, median 28 (Lucas & Andrew)
- Trial run of contribution points (Josh C)
- Track points but not expect a number (Dan)
- Could set a number at the beginning but not have consequences (Josh C)
- Decision: announce that it will be tracked but not have a subquota (Tommy)
- Dues could stay at $25, though with inflation from past $20 dues should be about $30 today (Austin); could consider increasing them next semester but we have enough money now
- Dues and participation point nicknames due the floor meeting after theyâre announced
- Next floor meeting Feb 3; things due Feb 17 (Tommy)
- Sterritt has insisted on paying his dues right now
- Budget: tech is waiting to hear from IT before allocating budget; budget is due the first board meeting after the second floor meeting
- Expected to hear from IT by Feb 8 (Josh C & Austin)
- About $400-500 from last semester still able to be used for tech (Andrew)
- $150 approved for whatever tech director sees fit; likely cameras (Josh C)
- Allocate normal tech budget for this semester on top of rollover (Josh C)
- Estimated $300 for tech budget (Josh C & Austin)
- Tech seminar coming up on Feb 9 (Tommy); room has been confirmed Douglass 403
- Unix command line; 3-4 pm, Douglass 403 for poster
- Weekend highlights blurb should be written (reference old one)
- Tech updates from meeting with IT person:
- He seems responsive to helping and wants to provide a lot; list of requests are a work in progress (Josh C)
- New mail server is being migrated to gmail, but this could still change again
- Website is still being updated, attempting to change constitution on the site (Austin)
- Quotes being accepted for the website (appropriate only please): https://goo.gl/forms/IsvgdpdE8YkbSpjC3 PLEASE SUBMIT THINGS
- Once things are updated, everyone will have to make a new lab account (Austin)
- Could put up a poster on the lab door asking people to make new lab accounts (Austin); put up in advance so people are fully aware
- Could do a google form survey on how people use the lab (Austin)
- Could put it in the suggestion box instead; will be making that soon
- Going to ask for opinions on constitution stuff: housing blocks and nauticock award (Josh C)
- Contribution points should also be brought up (John) â after floor meeting
- Fully explain the purpose of every change to the constitution, even minor ones
- Email should be sent to member applicants soon to arrange an interview (Tommy)
- Poll to floor asking who plans to stay goes out around mid- to late February (John)
- Going to get membership verification packet on Feb 13, due March 1 (Tommy)
- Should poll floor before Feb 13 then (John)
- On this coming Friday (Feb 1) around 6pm, Austin will be giving a talk on Docker and containers (software stuff); anyone interested can attend, recommended for CS majors
- Not going to make posters (Austin), will have sign-in sheet
- Suggested workshop on how to build a computer (Josh C)
- Should plan this several weeks in advance (John)
- Not necessarily this semester, so we have time to get hardware (Josh C)
- Should advertise heavily because many people will be interested (Dan)
- Could make event right around housing time to draw people in (Josh C)
- Feb 17-23 tentative SIH weekend (Tommy); probably wonât be able to make this event before SIH weekend as preferred/planned
- Game night: SIH game night theme; Feb 23; posters should start being made
- Meet CIF before it; 7:30 pm before game night (which is at 8)
- Could move tech seminar to be closer to SIH weekend but it might be difficult
- Will have to change room reservation (John)
- Austin and Lloyd are fine with changing the time, the room will be the main difficulty
- Since it is still early it could be easier than expected to move the room reservation
- Will be moved to Feb 16
- Should schedule movie nights (Andrew)
- Constitution art showcase will be on Sat, March 2 around 2 pm (Dan); held in the lab
- Will include a dramatic reading and interpretive art, people are welcome to join in
- Projected group bonding-type event early in the semester similar to Donât Freeze (Tommy)
- Board game design game jam (Jason); video game design prof could help (Lucas)
- Scratchathon/hackathon (Josh C); will be entertaining; RocHacks could cosponsor (Austin) but will need to discuss dates
- Mid-Feb is already pretty packed (Tommy); suggested after spring break around Wed or Thurs (Dan)
- Could have a more generic, less niche event planned as well (Austin)
- Talk to data science and CS council (John)
- Planning movie night/s (Tommy); more general bonding event separately (Dan)
- In the past we held a party thing in the rec room under Wilder (John)
- Big jackbox event (Josh H); would need multiple games going on (Dan)
- Could hold this simultaneously with firepit event (Dan & John)
- Scratchathon could be later in the semester (Josh C), not as a study break
- Could contact WIC/Women in Computing for hackathon related things (Austin)
- AIF, URSGA, Kendo interested in co-sponsoring a game night (Tommy)
January 20th, 2019
In attendance: Tommy, Dan, Lucas, Josh Coppola, Austin, Jason, Lloyd, Andrew S, Isabel, Josh Hyde
- Constitution quizzes completed and will be hung on Tommyâs wall (Tommy)
- Transition of power things; pertinent documents will be uploaded to Google Drive in the folder
- Set up participation point spreadsheet, dues & budget, housing info preparation
- First tech seminar planning should happen soon
- Weekly tech talk after floor meetings (Tommy)
- Anyone can give a brief talk about an interesting tech-related thing and anyone who wants to can attend (Josh C)
- Could expand topic to non-tech discussions as well? (Austin) â no projector to present
- Could set up projector again (Josh C) â could use it as a jumping-off point to become a larger tech seminar if itâs interesting (Jason)
- Could help keep people more involved (Tommy) â could get participation points for presenting one; proposed at todayâs floor meeting and starting next meeting (Josh C)
- Doesnât need to be strictly tech related, as long as people could be interested
- Could have a sign-up sheet during the floor meeting to give a talk after the meeting so people donât clash trying to take the slot (Josh C)
- Ideas for future tech seminars?
- Could hold them on non-weekends? (Dan) â Friday might not garner much participation after a week of classes (Josh C)
- Try to see if more people are interested in helping out besides tech directors (Josh C)
- Could use people able to help out with Unix for tech seminars (Josh C); could send out email to find people (Lloyd is interested)
- Suggestion box for things like tech seminars; could be a physical box in the core (Josh C)
- Could have general box for board suggestions in general and go through it at meetings (Andrew); easier than using an online form (Josh C, Jason)
- Good dates for tech seminars? Give at least two weeks ahead of time for flyering (Josh C) and booking the room (Andrew)
- Not this weekend or next weekend (too close/Winterfest); weekend Feb 8-10 (Tommy)
- Advertise to CS and data science undergrad councils (Austin)
- Gonna make some posters :3c (Lucas)
- Proposed 3 pm, Sat Feb 9 (Tommy & Austin)
- Unix was in Douglass 401 last semester; Douglass is probably the best building choice; going to go for a 4th floor Douglass room again, hopefully 401
- New appointed positions at the start of spring semester from old precedent
- Proposed: sysadmins, lab lord (Tommy)
- Zombie defense corps (ZDC): decorating the core
- Get a second paparazzi (Josh C)
- Let people nominate at floor meeting (Andrew); board ultimately chooses positions
- Multiple people as lab lord (Austin); donât grant participation points for it until after the semester to ensure that they contribute (Isabel)
- Sysadmin: Promote someone that would already be helping to admin position; could have multiple sysadmins (Josh C) â donât let them have access to everything (Austin) i.e. lab access, website, mailing list
- Austin & Josh are redoing a lot of the broken systems so breaking code is not a huge worry; could just give blanket access but have sysadmins let board know before acting
- Could be just trivial things like restart servers (Austin) â could be a slippery slope (Josh C) â will be a sort of âtest runâ for this semester (Jason) â people in this position are ideally ex- or future tech directors anyway so there shouldnât be much concern (Andrew)
- Can get people now without necessarily having them do anything yet (Josh C & Isabel)
- Rename ZDC: make sure flyers get put up (Josh C); put decorations up (Isabel); could split into two positions (Josh C)
- Not much incentive for holding the decorations position since just decorating normally grants more points (Andrew & Josh C)
- Flyering manager/flyboy: bonus points granted for all flyers being done 24 hrs before the event, on top of points granted for flyering themselves (Jason) â âdouble dipâ on points so itâs granted twice (Tommy)
- In summary: kitchen goddess, lab lord, change ZDC, sysadmin (Tommy)
- Non-board dismissed; board has discussed participation points & plans for after floor meeting
- Contribution points proposed (Josh C); bring up at next floor meeting (Andrew & Dan)
- Probation meeting publicly discussed for next week (Tommy)